Revised as of September 27, 2008

This Association shall be called the “Cranberry Valley Me n’s Golf Association” and its purpose is to promote good fellowship among members and Harwich citizens, the playing of golf and associated activities.

Article 1          PURPOSE
This Association shall be called the “Cranberry Valley Me n’s Golf Association” and its purpose is to promote good fellowship among members and Harwich citizens.  

Article 2          ASSOCIATION MEMBERSHIP  

Section 1 – Me mbership shall be limited to members who are eligible to become annual or daily greens fee members of Cranberry Valley Golf Course and who have paid the current year’s fee for such memberships.  

Section 2 – Me mbers will be expected to conduct themselves on the golf course as gentlemen and to observe the rules of golf and golf etiquette.  Contrary conduct will be referred to the Board of Governors for appropriate action.  

Section 3 – Me mbership dues are set at the annual Fall meeting and, with the MGA handicap fee, will be due and payable by the following March 1^st.  

Article 3          OFFICERS  

Section 1 – The officers shall consist of a President, a Vice President, a Secretary, and a Treasurer, although the offices of the Secretary and the Treasurer may be combined.

Section 2 – These officers shall be elected at the annual Fall meeting of the membership or at any time as a vacancy exists.

Section 3 – The term of office shall commence when practicable after the annual Fall members meeting, but in no case later than January 1 of the next year.

Section 4 – Term of office shall be for one year.  Officers may be reelected.

Section 5 – The members may, for cause, remove any officer by a majority vote according to Article 7. Section 3, of these by-laws and shall elect an officer to fill the vacancy so created.

Article 4          DUTIES OF OFFICERS

Section 1 – The President shall be the official spokesman for the Association and be responsible for the conduct of all business with organizations and officials of the town of Harwich .  The President shall appoint the chairman and members of all standing committees as listed in Article 6. and preside over the Board of Governors meetings.

Section 2 – The Vice President shall, in the absence of the President, perform the duties of the President in addition to any specific duties assigned by the President.

Section 3 – The Secretary shall be responsible for taking minutes of all membership meetings, and posting a copy of these minutes on the Association bulletin board within one week of any such meeting.  He shall also be responsible for the maintenance of a list of all members, their social and off season addresses and phone numbers.  He shall prepare a list of members and their phone numbers for annual distribution and prepare mailing labels as necessary.

Section 4 – The Treasurer shall be responsible for maintaining a bank account at a bank of his choice and be prepared to present a financial report on 72 hours’ notice to the President and Board of Governors as well as an annual report to the general membership.  He shall account for all moneys received and expended by an accepted accounting method.  He shall pay all approved bills presented to him.  All checks will require reports in a timely fashion.  The fiscal year shall be January 1 through December 31 each year.

Article 5          BOARD OF GOVERNORS

Section 1 – The Board of Governors shall consist of twelve (12) members elected by the members to serve in an advisory capacity to the officers and members of the Association.  Governors shall serve for one, two, or three years, or for the remainder of a vacancy.  In addition, the immediate past President shall serve a one year term as a Governor.

Section 2 – Duties – The Board of Governors shall provide the officers with information, suggestions and recommendations, and will provide a controlled chain of communications between the general membership and its officers.  The Board of Governors shall form any committees deemed necessary to provide service to the members.  At least one member of the Board of Governors shall attend each public meeting of the Harwich Golf Commission.

Section 3 – In the event of a vacancy occurring on the Board of Governors, the President may appoint a replacement who shall serve until the next annual meeting.

Article 6          STANDING COMMITTEES

Section 1 – The Tournament Committee is appointed by the President.  It shall have general administration and direction of all competitive events including but not limited to prizes and eligibility of players.  It will prepare an annual master calendar of Association sponsored tournaments after consultation with the Golf Operations Manager and submit it for approval by the Golf Commission during its January meeting.

The tournament committee shall also be responsible for final determination of any tournament postponement, cancellation or protests.  It shall determine local rules for each event, including play-off requirements in case of ties for first place.

Section 2 – The Handicap Committee shall be appointed by the President and shall serve for one year commencing after the last competitive event of each year.  Their duties shall include, but not be limited to, administratively handling the computerized handicap system, assuring its timely submission to the proper agency. It shall also be responsible for the validity of handicaps of the members and the tournament guests.

Section 3 – The Nominating Committee shall consist of five (5) members appointed by the President not less than six weeks prior to the annual meeting at which elections are to be held.  They shall present a complete slate of officers and governors to be nominated for the coming year, i.e., President, Vice-President, Secretary, Treasurer and four Governors for three years each, and for any unexpired term.

Section 4 – The Sweepstakes Committee.  The President shall appoint a Sweepstakes Committee to serve for one year commencing after the last competitive event of each year.  Duties shall include the completion by January 1^st of the proposed schedule of weekly events, which are to be played April through October and the setting up of teams for each weekly sweeps.

Section 5 – Special Committees shall be appointed by the President of specific activities such as banquets, dances, golf vacation, benevolence, sunshine remembrances, special awards and so on.

Section 6 – Executive Committee.  The Executive Committee consists of all Association officers, and the Chairman of all Standing committees.  Under the chairmanship of the Association’s President, this Committee’s duties will include:  responsibility for keeping current the Association By-Laws; and the sharing of information from time to time about the Association’s short range and long range plans and their implementation.

Article 7          MEETINGS

Section 1 – The annual meeting of the membership shall be held in the Fall of each year at a place and time to be set by the officers, and a Spring meeting of the membership shall be held each year, at a place and time to be set by the officers.  Me mbers shall be notified of each meeting not less than two weeks prior to the meeting.

Section 2 – Special meetings of the membership may be called at the request of the officers. Further, a member may petition the Board of Governors to hold a special meeting.  The President shall set the time and place of a special meeting.  Notification of such a meeting shall occur no less than two weeks prior to that meeting.

Section 3 – Voting  At all meetings of the Association each member in good standing is entitled to cast one vote.  Count will be by voice, by census of hand or secret ballot as necessary.  Twenty-five members will constitute a quorum.

Article 8          AM ENDMENTS

These by-laws may be amended, altered, revised or replaced by new by-laws at any meeting of the general membership by a two-thirds vote of those present.  Notice of such a meeting shall be mailed to the membership two weeks in advance of the meeting.

Amended November 9, 1996 by adding Section 6 to Article 6.

“Section 6 – Article 6:  The Executive Committee consists of all Association officers, the Chairman of the Board of Governors, and the Chairman of all Standing committees.  Under the chairmanship of the Association’s President, this committee’s duties will include:  responsibility for keeping current the Association Policy Manual and By-laws; and the sharing of information from time to time about the Association’s short range and long range plans and their implementation.

Amended September 27, 2008 as follows:

Article 2          ASSOCIATION MEMBERSHIP

Section 1 – Me mbership shall be limited to members who are eligible to become annual or daily greens fee (deletion) members of Cranberry Valley Golf Course and who have paid the current year’s fee for such memberships.

Article 3          OFFICERS

Section 3 – The term of office shall commence when practicable after the annual Fall members meeting, but in no case later than January 1 of the next year.

Article 4          DUTIES OF OFFICERS

Section 1 – The President shall be the official spokesman for the Association and be responsible for the conduct of all business with organizations and officials of the town of Harwich .  The President shall appoint the chairman and members of all standing committees as listed in Article 6 (deletion) and preside over the Board of Governors meetings.

Article 5          BOARD OF GOVERNORS

Section 1 – The Board of Governors shall consist of twelve (12) members elected by the members to serve in an advisory capacity to the officers and members of the Association. 

Governors shall serve for one, two, or three years, or for the remainder of a vacancy.  (deletion)  In addition, the immediate past President shall serve a one year term as a Governor.

Section 2 – Duties – The Board of Governors shall provide the officers with information, suggestions and recommendations, and will provide a controlled chain of communications between the general membership and its officers.  The Board of Governors shall (deletion) form any committees deemed necessary to provide service to the members.  At least one member of the Board of Governors shall attend each public meeting of the Harwich Golf Commission.

Section 4 – deleted

Article 6          STANDING COMMITTEES

Section 1 – The Tournament Committee is appointed by the President.  It (deletion) shall have general administration and direction of all competitive events including but not limited to prizes and eligibility of players.  It will prepare an annual master calendar of Association sponsored tournaments after consultation with the Golf Operations Manager and submit it for approval by the Golf Commission during its January meeting…

Section 2 – The Handicap Committee shall be appointed by the President and shall serve for one year commencing after the last competitive event of each year.  Their duties shall include, but not be limited to, administratively handling the computerized handicap system and assuring its timely submission to the proper agency.  It shall also be responsible for the validity of handicaps of the members and the tournament guests.

Section 4 – The Sweepstakes Committee.  The President shall appoint a Sweepstakes Committee to serve for one year commencing after the last competitive event of each year.  Duties shall include the completion by January 1^st of the proposed schedule of weekly events, which are to be played April through October and the setting up of teams for each weekly sweeps.

Section 6 – Executive Committee.  The Executive Committee consists of all Association officers, (deletion) and the Chairman of all Standing committees.  Under the chairmanship of the Association’s President, this Committee’s duties will include:  responsibility for keeping current the Association (deletion) By-Laws; and the sharing of information from time to time about the Association’s short range and long range plans and their implementation.

Article 7          MEETINGS

Section 1 – The annual meeting of the membership shall be held in the Fall of each year at a place and time to be set by the officers, and a Spring meeting of the membership shall be held (deletion) each year, at a place and time to be set by the officers.  Me mbers shall be notified of each meeting not less than two weeks prior to the meeting.