Cranberry Valley Men’s Golf Association
Board of Governors
 Meeting Minutes

 I.        Call to order

Gerry Roane, President, called to order the meeting of the Board of Governors of the Cranberry Valley Men’s Golf Association at 3:30 p.m. at the Back Nine Café.

II.     Roll call

Jay Kennedy, Secretary, conducted a roll call.  The following persons were present:  Gerry Ruane, President; Joe Sweeney, Vice-President; Dave Murray, Treasurer; Rob Catlin; Ray Jefferson; Edward McCarthy; Bob Pleines; George Porter; Fred Rys; Ed Merwede; John Mizoras

III.   Approval of minutes from last meeting

Gerry Ruane motioned to have the minutes of the May tenth meeting accepted.  Joe Sweeney seconded the motion.  Minutes were approved and unanimously accepted.  

IV.  Opening remarks & Discussion

Gerry Ruane announced that Jay Kennedy will continue to serve the association as secretary.

Gerry called on Joe Sweeney for a Vice-President’s report.

Joe gave us an update on what the Golf Committee has been discussing.  The cart path improvement subject was discussed and it seems the committee has decided that there will not be “continuous” cart paths.  It does not appear that a vote has been taken on the subject.  Joe said that attendance at the Golf Committee meetings by members of the committee has been sporadic.  Joe reported that the Committee has agreed to relieve the Back Nine Café for lost revenue in the amount of $750.00 for the late start due to Board of Health issues.  Apparently there are law suits from the Café and the town going on to recover lost profits from an NSTAR outage.  Joe stated there is a plan to improve the thirteenth and seventeenth tee boxes.

Gerry next called on Dave Murray for a Treasurer’s report.

Dave reported that we currently have 395 members, four of which are junior members.  We have 49 new members.  87 members from last year did not renew their memberships.  17 of those that did not return as members have joined other clubs on the cape.  Dave further reported the current cash balance in the treasury is $9,990.16.  When funds for scholarships, MGA fees, and expenses are considered the net amount is $5,907.24.  We are in good shape financially.

Gerry called on Jay Kennedy for a Secretary’s report.

Jay said he will have a final tally of the computer/cabinet costs for the next meeting.  Jay stated he has often found the computer cabinet left in an open unlocked condition.  He asked that members be reminded to be sure the cabinet is left locked when they are finished with the sweeps work.

Gerry called on Bob Pleines for a Sweeps report.

Bob reported we have between fifty and sixty players per week.  One week we were over our allotment so a procedure was put in place to allow for that should it happen again.  Our pace of play has been good.  Playing times are being recorded and tracked.  Bob said he is working with the club to continue to improve pace of play.  Rob Catlin opened a discussion about the possibility of including the cost of renting a golf cart in the dues of the club.  This would be for use of members only during the sweeps.  Discussion was held but no motions were offered.

Gerry called on Joe Sweeney for a Tournament report.

Joe stated the two tournaments that have been held were well attended with eighty players each.  The feeling of the group was that the food service offerings during the tournaments was helpful to the success of the tournaments.

There are two tournaments remaining for the season.  September Member Guest and the Year End Scramble are left to be played.  The Member/Guest is scheduled for September 18.  The Year End Scramble is scheduled for October 16.  Discussion was had as to the cost, food offerings, and possible charity contribution that should be part of our tournaments.  Gerry suggested that we charge $25.00 for cart and prizes and perhaps a $10.00 charity contribution from each player.  The resulting $800.00 could be supplemented with an additional $200.00 from our treasury to amount to a $1,000.00 total contribution to the Family Pantry.  The Year End Scramble will be a men/women/mixed event, shotgun start.  It is hoped we can get up to 100 players to participate.

Discussion was had about the posting of scores to the handicap system.  Joe Sweeney expressed concern for the club reputation if a member with a low handicap index shoots a high score in an MGA tournament.  Gerry said he would talk with Hank Jansen, Handicap Chairman, relative to the subject.

Gerry next brought up the Fellowship practices of the association.  Discussion was had about the idea of sending a fruit basket or book to those members who are ill.  Ray Jefferson motioned that the Fellowship Chairman be given authority to spend $25.00 to $35.00 for a get well message of a basket or book, which ever he feels most appropriate.  Rob Catlin seconded the motion.  The motion carried unanimously.   Gerry reminded the members that we should be attentive to the health and well being of the membership and that any members who should be sent a get well message should be brought to the attention of the Fellowship Chairman.

Gerry asked for a report from the Scholarship chairman.

Ed McCarthy said he will update the web posting to show current scholarship precipitants.

Gerry next called on George Porter for a report on the Cranberry Cup.  George stressed the importance of players being able to complete all three days of the tournament.  The Cup is planned to be played on September 23th, 29th and 30^th. Sixty players will compete for the Cup.  Team captains are Red Team, Ray Jefferson, and Blue Team, John Duke.  The cost of the tournament this year will be $35.00.  After some discussion George requested $600.00 from the treasury.  A motion to support the Cranberry Cup was made by Fred Rys and seconded by Joe Sweeney.  Rob Catlin stated he would prefer that funds be spent for the betterment of the entire club rather than in support of a particular event.  The motion was passed with Rob Catlin casting the only no vote.

Gerry asked for discussion on new issues.  Ed McCarthy complimented the operation of the Back Nine Café.  Ed, after discussion, proposed boosting support of the Café on the part of the BOG, the members of the association, and the players at CVGC.  Positive response was voiced by the members about the Café.  .  An ad hoc group of governors, Rob Catlin, Ed McCarthy, and Joe Sweeney will attempt to organize a dinner of members of the association at the restaurant.

V.     Adjournment

Gerry Ruane adjourned the meeting at 5:00p.m.

Minutes submitted by:  Jay Kennedy, Secretary

Minutes approved by:

May 15, 2010

Cranberry Valley Men’s Golf Association
Spring General Meeting Minutes

I.  Call to order

Gerry Ruane, President, called to order the Fall General Meeting of the Cranberry Valley Men’s Golf Association at the conclusion of a breakfast at the Back Nine Café.

II.  Approval of the minutes from the last meeting

Gerry requested the minutes of the Fall Member Meeting, October 17, 2009 be motioned for acceptance.  Motion was made, seconded, and unanimously approved.

 III.  Guest Speaker Introduction

            Gerry introduced Dennis Hoye, Director of Golf at CVGC.  Dennis gave the membership an update on course conditions.  He stated that the recent course aeration has brought the conditions up significantly and the result is that the playing conditions are great.  The long anticipated alcohol/beverage cart addition to the amenities at Cranberry would be arriving in the next couple of weeks and he encouraged its use by the membership.  Dennis further discussed the points situation between Memorial Day and Labor Day.  Cart path maintenance is scheduled for mentioned trouble areas.  Dennis stated the advantages of a Revolving Fund for capital in the future should make course maintenance easier and more efficient.

 IV.  President’s Report

            Gerry Ruane announced the addition of the new computer system for the sweeps workers, the new touch screen monitor for score entry and the new computer cabinet in the lobby are new physical improvements which the association, along with financial help from the women’s associations,            have been completed.  The new twilight league is starting and, it is anticipated, will be a success.  Hank Janson  was introduced as our new Handicap Chairman.  Gerry thanked Ed Merwede and Bill Otis for their contributions of time and talent for the advertising posters and web site, respectively.

            Gerry announced that our year end tournament this year would have a “charity” component and he asked for the membership’s support.  Membership resignations and the need for a replacement secretary for the BOG were mentioned.

V. Vice President’s Report

            Joe Sweeney reported to the membership about recent developments on the Harwich Golf Committee.  He discussed the situation with the Back Nine Café and the Building Department and the Health Department in Harwich to the interest of the membership.  Joe went on to mention the fact that the town, being in tough financial shape, would not likely support the proposed cart path renovations.  Further discussion was had as to where money for course maintenance comes from and how a revolving fund would be beneficial to the golf course.

            Joe addressed the tournaments for the upcoming season.          

VI.  Treasurer’s Report

            Dave Murray reported the association was in good financial condition.  The gross treasury balance is $16,500.00.  After expenses which include MGA dues, the net amount on hand is approximately $4,500.00.  CVMGA membership is 312.  There are 4 junior members. 

VII.  Secretary’s Report

            None

VIII.  Fellowship Report

            Brian Kelly mentioned Ken Supko, Will Liveramento, and Harry Zaluzny were ill and should be remembered by the membership.  Brian asked that the membership inform him of any circumstances affecting members be brought to his attention so that he could communicate the associations concern to those members.

IX.  Scholarship Committee

            Ed McCarthy reported that we have four applicants for scholarship this year.  The association had no applicants last year.  Ed felt all four applicants were outstanding candidates and that we would be giving $1,000.00 awards to them all.

X.  Sweeps Tournament

            Bob Pleines reported the season was ramping up and that most people were back in town and eager to start.  Bob said that members of his group were being trained on the new computer set up and he felt that it was going well.  He mentioned that Don Martin has come back to keep things running smoothly.  Bob voiced his concern about the pace of play.  He thanked the members of the sweeps committees.

Gerry Ruane asked for a motion to adjourn the meeting.  A motion was made, seconded, and passed by unanimous vote.

 Respectfully submitted:  Jay Kennedy, Secretary

October 17, 2009
Cranberry Valley Men’s Golf Association
Fall General Meeting Minutes

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 I. Call to order

George Porter, President, called to order the Fall General Meeting of the Cranberry Valley Men’s Golf Association at the conclusion of a luncheon following the Year End Scramble Tournament.  The meeting was held at the Fairways Café.

II. Approval of the minutes from the last meeting

George Porter requested the minutes of the Spring Member Meeting, May 16, 2009 be motioned for acceptance.  Motion was made, seconded, and unanimously approved.

III. Opening Remarks & Discussion

George Porter asked for a moment of silence to remember Denny Creedon and John McEleney, two members who have passed away since our last meeting.  George also thanked Ed Merwede for his efforts in providing publicity for our tournaments.  He also mentioned the club’s appreciation for the fine work Bill Otis has done in maintaining our web site.

IV. Vice-President’s Report

Gerry Ruane requested the membership support two articles on the town warrant at the upcoming town meeting.  He solicited a positive vote for the Reserve Receipts Fund and the Revolving Fund articles.  George Porter echoed Gerry’s request for a yes vote on both articles and encouraged the membership to get out and vote at the town meeting.

V.  Treasurer’s Report

Dave Murray reported a balance of $5,700 in the bank.  Current income year to date is $16,700 and expenses of $16,690.  Therefore, we are about $10.00 to the good.  We have 422 adult members and 4 junior members.  Total membership therefore is 426.  Dave reported this is about forty members below where we were last year.  Some discussion was had as to why membership is off.  The loss of members to the re-opening of Ocean Edge Golf Course and general financial circumstances were mentioned as possible reasons for the reduction in membership.

VI.  Tournament Committee

George Porter mentioned that he, Gerry Ruane, and Joe Sweeney were proposing some changes to the tournaments for the coming season.  Participation in our tournaments this year was poor and there is no clear reason of this.  George proposes that in place of the two-day member/guest that there be a one-day member/guest in June and another date in September.  This might address any concerns that might be related to cost of participation.  These tournaments would be scheduled for Saturday play.  Plans are to continue with a Spring Kickoff tournament in May.  In addition, the Cranberry Cup (Ryder format) will be moved to September and not conflict with Sweeps days.  The first week will be Wednesday and Thursday play and then the singles day of the cup be played the following week.  The committee reported that they requested that Dennis Hoye schedule the Sweeps Tournaments be played on Thursdays.  Although a request was made to play the sweeps at an earlier time it probably will still be set to start at ten o’clock.  The committee also requested that a twilight league be set up for next year to accommodate those members who still work.  It is proposed that a nine hole twilight tournament be played in July and August and George felt there was some acceptance on the part of  Dennis to get this started.  It was also stated that during the month of July the Sweeps Tournament would have two man teams compete for a championship.  During the first week the top 24 players will qualify to enter the next week’s playoff until there is one champion team.  This tournament will run concurrent with the weekly sweeps because there is enough block time set aside.  During the month of August the tournament will be a singles championship along the same format as July.  Players could be flighted in an A, B, C format, playing head to head against each other until a winner is decided.

VII.  Sweeps Tournaments

Fred Rys stated he is retiring after this season.  About 80 Players participated in the Sweeps this year.  Fred thanked his committee for their work.  He recognized Bruce Nightingale, Bob Porter, Bob McCarthy, John McGrann, Larry Oberg, Dick Koeppen, and especially Don Martin for his extraordinary work.

George Porter said Joe Benedict will continue the sweeps tournaments after the normal close of the contests.  He will attempt to play the sweeps through the end of November as long as enough players sign up.  George asked for help for Joe to carry this off.  George also said that Bob Pleines and John Mizoras had volunteered to follow Fred Rys in leading the sweeps committee. 

VIII.  New Business

George Porter stated that there will be a Turkey Shoot tournament from November first through the fourteenth.  No fee is required.  Register in the pro shop before playing and report your score after playing.  Twenty turkeys or $15.00 gift certificates will be prizes for the winners.  George is still working on the details.

George Porter proposed the purchase of a laptop computer, a  touch screen monitor for the existing computer and the funding for a cabinet to house the new computer in the amount of approximately $2,000.  The Chatham/Harwich Newcomers Woodworkers have volunteered to construct the cabinet with the CVMGA paying for the materials.  He stated that the Board of Governors had previously approved this expense and asked for a motion from the floor to support this expenditure.  A motion was made, seconded, and passed by unanimous voice vote.

George Porter next proposed a motion from the floor to raise the annual dues from $35.00 to $40.00.  While the club broke even with the expenditures last year, the expense of the new computer, the Cranberry Cup, and the Turkey Shoot, and the general cost of doing business, he felt the raise in dues appropriate. George felt this modest raise would facilitate club operations and that it reflects the needs of the club.  A motion from the floor was made to raise the dues to $40.00.  The motion was seconded and passed by unanimous voice vote.

IX.  George Porter introduced Dennis Hoye, PGA, Director of Golf.

Dennis reported that the golf course was in good shape and that operations were moving in a positive direction.  Some maintenance issues in August were addressed and that they will budget more money for aeration in the future.  Dennis said he is attempting to alter the Chelsea system so there will be no point penalty in the season before Memorial Day and after Labor Day.

When asked by a member about more weekend tournaments Dennis responded that he would like to see more of them and that he is trying to do just that.  He commented that the Member/Quest this year was a disappointment with only 60 players coming out in support.  He stated that it is difficult to get support for weekend tournaments when so few players come out to the tournaments.

Dennis stated that membership at CVGC is holding up well in spite of the economic conditions and in contrast to surrounding courses.  Total membership this year was 830 resident and 107 non-resident members.  This is down about 30 from last year.

Dennis’s final comment was that he has no knowledge about a rumor that the golf course may be put under the control of a Harwich town department of recreation.

X.  Election of Officers for 2010

George Porter read the list of nominated officers and Board of Governors members for next year.  The motion to accept the nominations was moved, seconded, and unanimously approved.  The 2010 officers of the Cranberry Valley Men’s Golf Association are as follows:  Gerry Ruane, President; Joe Sweeney; Vice President, Dave Murray, Treasurer; Jay Kennedy, Secretary.  The Board of Governors and their respective term expirations are:  John Healy, 2010; Bob Rusconi, 2010; Hal Tately, 2010; Ray Jefferson, 2011; Bruce Nightengale, 2011; Ed McCarthy, 2011; Fred Rys, 2011; Gil Stone, 2012; Brian Kelley, 2012; Bob Pleines, 2012; Gerry MacEachern, 2012. 

XI.  Appointment of Handicap Chairman

George Porter appointed Hank Janson as the new Handicap Chairman to fill the vacancy left by Bill Otis’s retiring from the position.  Hank will assume the responsibilities of the Handicap Chairman immediately and Jay Kennedy was instructed to inform the MGA of his appointment.

XII.  Adjournment

George Porter asked for a motion to close the meeting.  The motion was made, seconded and approved by unanimous voice vote.

Respectfully submitted:  Jay Kennedy, Secretary

Minutes approved as written at the May 5, 2010 General Meeting        

CVMGA Spring Members’ Meeting Minutes
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Saturday  @ the Fairway Café

      1.     Following breakfast, which started at 7:30, VP Gerry Ruane opened the   meeting at 7:50.  Gerry noted that we had lost four members over this past year (Frank  Devlin, George Ledger, Rob Henry and, Mark Kilty).  A moment of silence followed.  Brian Kelley asked the members to inform him if they know that someone in our organization is ill or has deceased.   

2.     Gerry then introduced guest speaker Dennis Hoye, Director of Golf for the Town of Harwich .  Dennis provided a Course Operation Update.  Major items included:

·        Golf course is in great shape and they are ahead of schedule with aeration and this year, the budget includes the scheduled aerations.

·        Renovations have been completed in the club house.  We have new rug in the front entrance as well as the pro shop.  New furniture has been purchased for the front entrance and both the men’s and women’s bathrooms have new floors. The pro shop has been remodeled.  A new bulletin board was also added in the front entrance, which will provide info for the men’s and women’s leagues, tournaments and general information.

·        New golf carts have been leased.  The carts have covers as will as rakes and divot buckets.  

·        The new golf commission is good to work with and hopefully, more course improvements will continue.

·        The starter’s building will be replaced with a larger building that will store rental clubs, etc.

·        Denny Credon, who served as a starter and ranger for many years, is not doing well.  Hospice has assumed his care.

·        A tournament for Rob Henry will be held replacing the Erickson tournament.  It will be held on June 22^nd with two shotgun starts.

·        Revenue for both membership and visitor tee times is on pace with last year. 

3.     Gerry Ruane provided the President’s report for George Porter, who            has not yet returned from the Villages.  George expressed his thanks to Ray Jefferson, Fred Rys and, Bill Otis for the work they are doing.  A dedication for Bill Otis will be planned for later this year in recognition of all the work he has done on our organization’s behalf.

4.     Gerry also provided the VP report.   His items included:

·        The new golf committee is attempting to do the right things to keep the course in good shape.  The pace of play has been a major discussion point by the golf committee.

·        Gerry noted that he thought that a successful golf course was comprised of four components.  The golf course itself, the practice range, the pro shop and the café.  If we do not support the café then a key piece of the golf experience for both members and non-members could be diminished and we could lose revenue.  So, Gerry encouraged all of us to make more use of the café as well as the pro shop.  If individuals have complaints that are reasons why they are not using the café, then these complaints should be expressed to Chris.

·        The CV website has changed and we have been asked to incorporate our website that links to the CV site so as to have a similar look and feel.

·        We will donate $1500 for the new furniture in the front entrance to help cover the costs of the renovations noted in Dennis Hoye’s update.

·        A member asked why the women’s group does not donate to these items.  The response was that the women’s group is small and that they do not have the funds that we have to donate.  They do help support the computer upgrades.

·        Gerry also noted that the rules of golf do not include that putts of three feet and longer are automatic and that we should refrain from giving generous putts.

5.     Dave Murray provided the Treasure’s update.  We will have a balance of $5,779.71 when current obligations are paid.  We have 350 adult members and 3 junior members.  There was a limited discussion regarding encouraging more juniors to join our organization.

6.     Joe Sweeney provided an update on tournaments.  For the schedule and detail of all tournaments, please access the CVMWGA web site.  Items that Joe covered included:

·        The member/member tournament which will be held on Wednesday, May 20^th currently has only 50 participants signed to play.  This is considerably less than last year and the concern expressed is that if the tournaments do not have good participation, then the golf commission may not provide the dates for future tournaments because of the loss of revenue.  Gerry noted that the $40 fee includes carts, lunch and prizes.

·        A suggestion was made to hold member tournaments on weekends so that members who are working could participate.  The problem with weekend member tournaments is that course revenue would be lost.

·        Another suggestion was to hold father/son, mother/daughter tournament.  Joe will address with the golf committee.

7.     Ed McCarthy provided an update for the Scholarship Committee.  Three $1,000 scholarships are annually awarded to three seniors on the golf team.  However, this year there are no seniors on the team and therefore no scholarships will be awarded.  There are several juniors on the team.

8.     A Sweeps Committee report was presented by Fred Rys.  Other members on the committee are Ray Jefferson, Bruce Nightingale, Don Martin and Bob McCarthy.  Items covered included:

·        Sweeps will be Thursdays, except for July and August when they will be held on Wednesdays from 10 to 12.

·        Fred encouraged everyone who signed up and cannot make it to call the pro shop.  Likewise, call the pro shop when it is raining to see if the course is closed or carts are not allowed.  Sweeps are cancelled when carts are not allowed.

·        There is an ongoing problem of people signing up to play but they have not paid their CVMGA dues.  Various suggestions were made but none adopted.

9. Under New Business, Gerry covered the “Cranberry Cup”

·        The top 60 top point earners will participate in a Ryder Cup format held on  August 12^th, 19^th and 26^th, which are normally sweep days. 

·        Points will be awarded for sweeps participation (1 point for playing and 1 point for place), tournaments (5 points per tournament) and for spending a minimum of $6 eating at the café (1 point) to a maximum of 10 points. 

·        The sweeps committee with accumulate the points.

·        An issue was raised regarding the 9 hole participants ability to qualify for the Cranberry Cup and alternatives will need to be addressed. 

 A motion was made, seconded and accepted to adjourn the meeting.

 Respectfully submitted,

 John Healy for Jay Kennedy

December 9, 2008

Cranberry Valley Men’s Golf Association
Board of Governors

Meeting Minutes

·  Call to order

George Porter, President, called to order the regular meeting of the Board of Governors of the Cranberry Valley Men’s Golf Association at 10:04 a.m. on December 9, 2008 in the Harwich Community Center . 

George introduced a guest member of the CVMGA, Ed Merwede, who was recognized for his contribution to the advertising efforts of the BOG, particularly for his creation of posters in support of tournaments.  George presented Ed with a gift in appreciation of his work.  George expressed that Ed will be called on again this year in an increased effort to advertise CVMGA’s activities, especially tournaments.

George called upon Gil Stone to mention to the group that the Cranberry Valley Social Golf group was having a Holiday get together on December 15, 2008 and that anyone who was interested should contact him.

George next recognized the former president of CVMGA, Rob Catlin, with the presentation of a plaque with a citation of Rob’s contribution to the group.

·  Roll call

Jay Kennedy, Secretary, conducted a roll call. The following persons were present: George Porter, President; Gerry Ruane, Vice President; Dave Murray, Treasurer; Jay Kennedy, Secretary; Members, Rob Catlin; Ray Jefferson, Brian Kelly, Ed McCarthy, Bruce Nightingale, Fred Ryz, Gil Stone, and, Joe Sweeney

· Approval of minutes from last meeting

Minutes from the last meeting were approved as published.

· Officers Reports:

1.      Vice President, Gerry Ruane restated that he will be covering activities in the absence of George Porter who will be in Florida during the winter.  Gerry summarized his view of the four meetings of the Golf Committee he has attended.  It was reported that the Golf Committee is moving to have the golf cart paths at CVGC paved as a major capital improvement.  Discussion on this issue was had and the feeling of the board is that this issue will not win the approval of the finance committee or the Board of Selectmen.  Gerry next mentioned the issue of a beverage cart for the golf course.  He does not feel the idea of a cart on CVGC is viable but that the Golf Committee has been discussing it.

2.      Secretary Jay Kennedy stated that the annual mailing of membership applications and the posting of the web site application should be done by the middle of January, at the latest.  Jay will contact Bill Otis to coordinate posting.

3.      Treasurer, Dave Murray reported $5,676.13 in the bank account.  $2,000 of which is reserved for scholarship awards.  Dave stated that CVMGA actually had a profit of $120 last year.  Dave spoke of the effort to post new members to the computer at the clubhouse.  Ray Jefferson offered an explanation as to how dues paying members are entered and verified in the system.  Bruce Nightingale emphasized how important it is that players wishing to play in the sweeps pay their annual dues.  Jay Kennedy made a motion that members not be allowed to play in the sweeps unless their dues are paid.  The motion was seconded and passed by unanimous voice vote.  Jay will add notation to notices being sent to members.

4.      Tournaments, Joe Sweeney presented the list of tournaments for the coming year.  (Letter attachement #1 to these minutes.)  He felt that Dennis Hoye, Director of Golf, was in favor of the schedule and supportive of our tournaments.  Rob Catlin felt that no decision has been made by the Golf Committee about returning to Thursday play in July and August and that any bid for it would be offset by our members issue with pace of play.  When the August 15 & 16 (Saturday and Sunday) tournaments were mentioned, Gerry Ruane stated there may be an issue with the Director of Golf because there are those golfers at CVGC that pre-pay for reserved tee times on weekends and that would interfere with scheduling tournaments on weekend days.  Considerable discussion was had regarding the attendance at tournaments.  It was the consensus of the group that more advertising be done to increase participation.  George Porter suggested that notification of tournaments be posted in advance of date so that players could be prepared.  A motion was made by Ray Jefferson that Joe Sweeney approach the Director of Golf to gain approval for the erection of a bulletin board for the posting of tournament and sweeps information outside the rest rooms.  Motion approved by unanimous voice vote. Bruce Nightingale mentioned that more attention should be paid to the awards presentation at tournaments. All score cards should be gathered before postings are made.  He suggested that winner announcements be made by the Director of Golf.  George Porter said he would try to improve presentation.

 5.      Fellowship, Brian Kelley stated he was unaware of any members who needed support at this time.  He requested that he be notified if anyone was aware of a need in the membership.  Ray Jefferson thanked the board for its support of his daughter-in-law at Ray’s son’s passing.

f)  Sweepstake Committee, George Porter commended Bill Otis for the admirable job he does with the sweeps.  George questioned whether the board should appoint an official chairman of the sweeps committee.  George mentioned that Bill Otis felt we should have a handicap chairman.  George will discuss both the chair of the Sweepstakes Committee and the appointment of handicap chairman with Bill Otis.  Fred Ryz, Joe Sweeney, and, Ray Jefferson offered to serve as handicap committee members.  Ray Jefferson offered to become trained on the Tournament Pairing Program which is used by the sweepstake committee in an effort to off load work from Bill Otis.

g)  Scholarship Committee, Ed McCarthy said he is considering other options for recipients of financial assistance from the CVMGA.  He is exploring these options and will report at future meeting.  Rob Catlin offered to renew efforts of the closest to the pin contest on Cranberry Valley Golf Course to raise funds for the Scholarship Committee.

· New business:
 a)  Gerry Ruane suggested that the Sweepstake captain be made aware of their responsibility to maintain pace of play
 b)  George Porter announced that the spring and fall general meetings will be May 16 and September 26, 2009.
 c)  George also announced that the next meetings of the Board of Governors would   be on Tuesday, May 5 and    Monday, September 14, 2009.
 d)  George Porter proposed that a new tournament, The Cranberry Valley Cup, (2009) be considered.  George explained the format and the qualification procedure and motioned for approval for the tournament.  The motion was    seconded and approved by unanimous voice vote. (Details of The Cranberry Valley Cup (2009) attachment #2 to these minutes.)

·  Adjournment

George Porter adjourned the meeting at 12:10p.m.

Minutes submitted by:  Jay Kennedy, Secretary

Minutes approved by:  __________________________

Two ( 2 ) Attachments:

1.  Letter dated 10/30/08 from Joe Sweeney to Dennis Hoye re:  2009 Tournaments.

2.  Details for The Cranberry Cup submitted by George Porter.

CRANBERRY VALLEY MEN'S GOLF ASSOCIATION
P.O. BOX 975
HARWICH , MA 02645
OCTOBER 30,2008

Mr. Dennis P. Hoye Director of Golf Cranberry Valley Golf Course 183 Oak Street Harwich , MA 02645
Subject: CVMGA 2009 Tournaments

Dear Mr. Hoye,

This is in reply to your letter of October 3, 2008 instructing us to submit our tournament dates for 2009.

We are requesting the following with the understanding that you are responsible for the running of all Cranberry Valley weekly and annual tournaments. However, the Cranberry Valley Men's Golf Association wishes to be an active partner with you in promoting and assisting with these events in 2009.

Our requests for 2009:

•    Weekly sweeps continue to be very successful in 2008 and for 2009 we request a return to our original Thursday dates for the months of April, May, June, September and October. During July and August continue with our Wednesday dates and a starting time of 7:00 AM. The Thursday starts for April and October at 9:00 AM with May, June and September at 8:00 AM.

•    May 20 - Wednesday - CVMGA & CVWGA - MIXED MEMBER/MEMBER- 120-8:00 AM- Shotgun

•    June 24 - Wednesday - CVMGA - MEMBER/MEMBER* -120 - 8:00 AM -Shotgun - *Top 16 teams qualify for CVMGA Handicap Championship a match play event.

•    August 15 - Saturday & August 16 - Sunday - CVMGA & GVWGA CLUB CHAMPIONSHIP - Stoke Play Qualifier*- 120 - 8:00 AM - Shotgun - Top 8 in each flight (4) will use match play to determine champion.

•    September 19 - Saturday & September 20 - Sunday - CVMGA MEMBER/GUEST - 120 - 8:00 AM – Shotgun

•    October 7 - Wednesday & October 8 - Thursday - CVMGA & CVWGA MIXED SENIOR CHAMPIONSHIP by flights - 120 - 8:00 AM - Shotgun

•    October 17-Saturday- CVMGA & CVWGA MIXED YEAR END

SCRAMBLE - 80 - 8:30 AM - Tee Times

We would request that consideration be given to promote a Junior Club Championship along with Father/Son, Father/Daughter, Mother/Daughter, Mother/Son tournament early in the 2009 season to allow our members to qualify and participate in MGA State Tournaments.

Thank you again for all that you and your staff do to facilitate Cranberry Valley member tournaments.

Joseph W. Sweeney

Tournament Chairmen - GVMGA

Cc: George Porter, Judith Catlin, Gerry Ruane

Attachment #1 to the minutes of the December 9, 2009 Board of Governors Meeting

The Cranberry Valley Cup, (2009)  

Ryder Cup Format

First Day…Four ball, one point per match

Second Day…Four ball alternate shot, one point per match

Third Day…Singles, one point per match

All matches are 18 holes or until one team losses the match.  Ties are half points.  If, at the end of the tournament no winner is declared a sudden death playoff will determine the winner.

To qualify to play in the Cranberry Valley Cup, (2009) you must be a member of the Cranberry Valley Men’s Golf Association.  Further, you must acquire enough points prior to the tournament to participate.  Points are gained by playing in the weekly Sweeps tournaments, playing in a CVMGA tournament, and getting a frequent eating card for The Fairway Café and using the card.  Points will be given as per the following…5 points for playing in a CVMGA tournament; One point for playing in the weekly Sweeps tournaments; Two points for each time you eat at the Fairway Café.  (Maximum of 10 Café points.)Each time you place in any tournament you will be given an additional point.

The 60 players with the most points will qualify for the Cranberry Cup, (2009).  Players from this time on will be charged $25.00 to continue to participate.  The CVMGA will choose Captains for the Teams from the Qualifiers.  The tournament will be held on August 12, 19 and 26, 2009.  A banquet will be held after the last day and The Cranberry Cup, (2009) will be given to the winning Team and held for display at the clubhouse.

The Cranberry Valley Director of Golf will make golf rulings as required.

Attachment #2 to the minutes of the December 9, 2009 Board of Governors Meeting

Meeting was called to order by Rob Catlin, President, at 8:00 am .

Rob opened the meeting by reading the Preamble to the Cranberry Valley Men’s Golf Association (CVMGA) By-Laws: “This Association shall be called the Cranberry Valley Men’s Golf Association and its purpose is to promote good fellowship among members and Harwich citizens, the playing of golf and associated activities. Members will be expected to conduct themselves on the golf course as gentlemen and to observe the rules of golf and golf etiquette…”

He then stated that this was his last meeting as president of the CVMGA and has enjoyed his 4 year term as President and especially the accomplishments of the organization in the betterment of Cranberry Valley .

He then noted that the course has been under budgeted in past years and hopes that the new Golf Committee, which he is a member, can rectify this problem in the future.

Vice President --- George Porter 

George reported that Bruce Nightingale attended the Golf Committee Meeting while he was in Florida , then when he returned the Golf Committee resigned in mass. He stated that as the new President he would be looking into getting better member attendance at our spring and fall meetings, possibly having a shotgun tournament with a lunch and meeting after playing. 

Secretary/Treasures report------------ Ray Jefferson

Ray reported that we presently have $6,549.24 in the bank with $2,000 committed for 2 scholarships awarded this year. He then reminded everyone that the 2009 membership applications will be on our web site (CVMWGA.COM) in January 2009. E-Mails will be sent out reminding everyone how to get the applications and where to send them.
Those members that don’t have e-mail addresses will receive letters in the mail.
Ray asked Rob to tell the membership what the amended charge from the Board of Selectman is for the new Golf Committee.
Rob reported that the 4 major charges were (1.) Resolve role of the Golf Committee 2.) Review management systems of other Town courses on the Cape . 3.) Define the budgeting process including accountability. 4.) Determine if any changes should be made to the charter in relation to responsibility of the Golf Committee.

BY-LAW REVISIONS

Rob notified the membership that they had in front of them the revisions to the By-Laws that were approved by the Board of Di rectors at our last meeting on 9/9/08 . Joe Benedict recommended we change Article 7 section 2 to read President instead of Chairman to be consistent with the other changes. A motion was made to approve the By-Law changes as presented with the change recommended above. This motion was seconded and unanimously approved the attached Bylaws.

OLD BUSINESS

Tournament Committee – Joe Sweeney

Joe was not available. Rob reported that our next tournament is the “Make Your Own Team” on 10/8/08. He said that their was poor sign-up so far because of the required minimum total 75 handicap per team. He said that he and our new President George Porter would try and contact Joe and reconsider the required minimum team total handicap.

Sweepstakes Committee – Bruce Nightingale reported that afternoon Sweepstakes in July and August did not go over very well. He said the BOG asked him to meet with Dennis to see if we could get his support to move the Sweepstakes back to the mornings in July and August and start at 7am instead of 8am . Bruce said he had met with Dennis and got his support to make this move next year.

Handicap Committee - Chairman Bill Otis reported the handicap system continues to work well. He also stated that he has agreed to continue serve as the handicap guru, especially since he is still certified by the MGA , after attending the required certification seminar (3 year certification).

Scholarship Committee - Ed McCarthy - Rob reported we have awarded two $1000 scholarships again this year.

SUNSHINE COMMITTEE - Chairman Brian Kelly reported that Tony Germann was admitted to the Sandwich re-hab facility recently after having a brain aneurism. He also reported that the Association had given a $300 donation to Ray Jefferson’s grandson’s education fund in memory of Ray’s son.

NOMINATING COMMITTEE – Ed Quinn presented the following slate of officers and BOG members for 2009.  

A motion was made to approve this slate as recommended, seconded and unanimously approved.               

NEW BUSINESS
There was no new business
Meeting adjourned at 8:50 am
Ray Jefferson, Secretary/Treasurer

Attached

Cranberry Valley Men’s Golf Association By-Laws,
revised as of September 27, 2008

This Association shall be called the “Cranberry Valley Men’s Golf Association” and its purpose is to promote good fellowship among members and Harwich citizens, the playing of golf and associated activities.

Article 1          PURPOSE
This Association shall be called the “Cranberry Valley Men’s Golf Association” and its purpose is to promote good fellowship among members and Harwich citizens.  

Article 2          ASSOCIATION MEMBERSHIP  

Section 1 – Membership shall be limited to members who are eligible to become annual or daily greens fee members of Cranberry Valley Golf Course and who have paid the current year’s fee for such memberships.  

Section 2 – Members will be expected to conduct themselves on the golf course as gentlemen and to observe the rules of golf and golf etiquette.  Contrary conduct will be referred to the Board of Governors for appropriate action.  

Section 3 – Membership dues are set at the annual Fall meeting and, with the MGA handicap fee, will be due and payable by the following March 1^st.  

Article 3          OFFICERS  

Section 1 – The officers shall consist of a President, a Vice President, a Secretary, and a Treasurer, although the offices of the Secretary and the Treasurer may be combined.

Section 2 – These officers shall be elected at the annual Fall meeting of the membership or at any time as a vacancy exists.

Section 3 – The term of office shall commence when practicable after the annual Fall members meeting, but in no case later than January 1 of the next year.

Section 4 – Term of office shall be for one year.  Officers may be reelected.

Section 5 – The members may, for cause, remove any officer by a majority vote according to Article 7. Section 3, of these by-laws and shall elect an officer to fill the vacancy so created.

Article 4          DUTIES OF OFFICERS

Section 1 – The President shall be the official spokesman for the Association and be responsible for the conduct of all business with organizations and officials of the town of Harwich .  The President shall appoint the chairman and members of all standing committees as listed in Article 6. and preside over the Board of Governors meetings.

Section 2 – The Vice President shall, in the absence of the President, perform the duties of the President in addition to any specific duties assigned by the President.

Section 3 – The Secretary shall be responsible for taking minutes of all membership meetings, and posting a copy of these minutes on the Association bulletin board within one week of any such meeting.  He shall also be responsible for the maintenance of a list of all members, their social and off season addresses and phone numbers.  He shall prepare a list of members and their phone numbers for annual distribution and prepare mailing labels as necessary.

Section 4 – The Treasurer shall be responsible for maintaining a bank account at a bank of his choice and be prepared to present a financial report on 72 hours’ notice to the President and Board of Governors as well as an annual report to the general membership.  He shall account for all moneys received and expended by an accepted accounting method.  He shall pay all approved bills presented to him.  All checks will require reports in a timely fashion.  The fiscal year shall be January 1 through December 31 each year.

Article 5          BOARD OF GOVERNORS

Section 1 – The Board of Governors shall consist of twelve (12) members elected by the members to serve in an advisory capacity to the officers and members of the Association.  Governors shall serve for one, two, or three years, or for the remainder of a vacancy.  In addition, the immediate past President shall serve a one year term as a Governor.

Section 2 – Duties – The Board of Governors shall provide the officers with information, suggestions and recommendations, and will provide a controlled chain of communications between the general membership and its officers.  The Board of Governors shall form any committees deemed necessary to provide service to the members.  At least one member of the Board of Governors shall attend each public meeting of the Harwich Golf Commission.

Section 3 – In the event of a vacancy occurring on the Board of Governors, the President may appoint a replacement who shall serve until the next annual meeting.

Article 6          STANDING COMMITTEES

Section 1 – The Tournament Committee is appointed by the President.  It shall have general administration and direction of all competitive events including but not limited to prizes and eligibility of players.  It will prepare an annual master calendar of Association sponsored tournaments after consultation with the Golf Operations Manager and submit it for approval by the Golf Commission during its January meeting.

The tournament committee shall also be responsible for final determination of any tournament postponement, cancellation or protests.  It shall determine local rules for each event, including play-off requirements in case of ties for first place.

Section 2 – The Handicap Committee shall be appointed by the President and shall serve for one year commencing after the last competitive event of each year.  Their duties shall include, but not be limited to, administratively handling the computerized handicap system, assuring its timely submission to the proper agency. It shall also be responsible for the validity of handicaps of the members and the tournament guests.

Section 3 – The Nominating Committee shall consist of five (5) members appointed by the President not less than six weeks prior to the annual meeting at which elections are to be held.  They shall present a complete slate of officers and governors to be nominated for the coming year, i.e., President, Vice-President, Secretary, Treasurer and four Governors for three years each, and for any unexpired term.

Section 4 – The Sweepstakes Committee.  The President shall appoint a Sweepstakes Committee to serve for one year commencing after the last competitive event of each year.  Duties shall include the completion by January 1^st of the proposed schedule of weekly events, which are to be played April through October and the setting up of teams for each weekly sweeps.

Section 5 – Special Committees shall be appointed by the President of specific activities such as banquets, dances, golf vacation, benevolence, sunshine remembrances, special awards and so on.

Section 6 – Executive Committee.  The Executive Committee consists of all Association officers, and the Chairman of all Standing committees.  Under the chairmanship of the Association’s President, this Committee’s duties will include:  responsibility for keeping current the Association By-Laws; and the sharing of information from time to time about the Association’s short range and long range plans and their implementation.

Article 7          MEETINGS

Section 1 – The annual meeting of the membership shall be held in the Fall of each year at a place and time to be set by the officers, and a Spring meeting of the membership shall be held each year, at a place and time to be set by the officers.  Me mbers shall be notified of each meeting not less than two weeks prior to the meeting.

Section 2 – Special meetings of the membership may be called at the request of the officers. Further, a member may petition the Board of Governors to hold a special meeting.  The President shall set the time and place of a special meeting.  Notification of such a meeting shall occur no less than two weeks prior to that meeting.

Section 3 – Voting  At all meetings of the Association each member in good standing is entitled to cast one vote.  Count will be by voice, by census of hand or secret ballot as necessary.  Twenty-five members will constitute a quorum.

Article 8          AM ENDMENTS

These by-laws may be amended, altered, revised or replaced by new by-laws at any meeting of the general membership by a two-thirds vote of those present.  Notice of such a meeting shall be mailed to the membership two weeks in advance of the meeting.

Amended November 9, 1996 by adding Section 6 to Article 6.

“Section 6 – Article 6:  The Executive Committee consists of all Association officers, the Chairman of the Board of Governors, and the Chairman of all Standing committees.  Under the chairmanship of the Association’s President, this committee’s duties will include:  responsibility for keeping current the Association Policy Manual and By-laws; and the sharing of information from time to time about the Association’s short range and long range plans and their implementation.

Amended September 27, 2008 as follows:

Article 2          ASSOCIATION MEMBERSHIP

Section 1 – Me mbership shall be limited to members who are eligible to become annual or daily greens fee (deletion) members of Cranberry Valley Golf Course and who have paid the current year’s fee for such memberships.

Article 3          OFFICERS

Section 3 – The term of office shall commence when practicable after the annual Fall members meeting, but in no case later than January 1 of the next year.

Article 4          DUTIES OF OFFICERS

Section 1 – The President shall be the official spokesman for the Association and be responsible for the conduct of all business with organizations and officials of the town of Harwich .  The President shall appoint the chairman and members of all standing committees as listed in Article 6 (deletion) and preside over the Board of Governors meetings.

Article 5          BOARD OF GOVERNORS

Section 1 – The Board of Governors shall consist of twelve (12) members elected by the members to serve in an advisory capacity to the officers and members of the Association. 

Governors shall serve for one, two, or three years, or for the remainder of a vacancy.  (deletion)  In addition, the immediate past President shall serve a one year term as a Governor.

Section 2 – Duties – The Board of Governors shall provide the officers with information, suggestions and recommendations, and will provide a controlled chain of communications between the general membership and its officers.  The Board of Governors shall (deletion) form any committees deemed necessary to provide service to the members.  At least one member of the Board of Governors shall attend each public meeting of the Harwich Golf Commission.

Section 4 – deleted

Article 6          STANDING COMMITTEES

Section 1 – The Tournament Committee is appointed by the President.  It (deletion) shall have general administration and direction of all competitive events including but not limited to prizes and eligibility of players.  It will prepare an annual master calendar of Association sponsored tournaments after consultation with the Golf Operations Manager and submit it for approval by the Golf Commission during its January meeting…

Section 2 – The Handicap Committee shall be appointed by the President and shall serve for one year commencing after the last competitive event of each year.  Their duties shall include, but not be limited to, administratively handling the computerized handicap system and assuring its timely submission to the proper agency.  It shall also be responsible for the validity of handicaps of the members and the tournament guests.

Section 4 – The Sweepstakes Committee.  The President shall appoint a Sweepstakes Committee to serve for one year commencing after the last competitive event of each year.  Duties shall include the completion by January 1^st of the proposed schedule of weekly events, which are to be played April through October and the setting up of teams for each weekly sweeps.

Section 6 – Executive Committee.  The Executive Committee consists of all Association officers, (deletion) and the Chairman of all Standing committees.  Under the chairmanship of the Association’s President, this Committee’s duties will include:  responsibility for keeping current the Association (deletion) By-Laws; and the sharing of information from time to time about the Association’s short range and long range plans and their implementation.

Article 7          MEETINGS

Section 1 – The annual meeting of the membership shall be held in the Fall of each year at a place and time to be set by the officers, and a Spring meeting of the membership shall be held (deletion) each year, at a place and time to be set by the officers.  Me mbers shall be notified of each meeting not less than two weeks prior to the meeting.

Section 2 – Special meetings of the membership may be called at the request of the officers (deletion).  Further, a member may petition the Board of Governors to hold a special meeting.  The President shall set the time and place of a special meeting.  Notification of such a meeting shall occur no less than two weeks prior to that meeting.

CVMGA BOARD OF GOVERNORS MEETING

Minutes:

The meeting was convened at 10:00 am at the Harwich Community Center in Room 1.

Those in attendance included: Rob Catlin, President;   Ray Jeff erson, Sec/Treas, Brian Kelly, Ed Quinn,   Jay Kennedy, Joe Sweeney, Dave Murray, Bruce Nightingale, Bob Rusconi , Hal Tatley, Frank Sampson, and John Healy.

DIRECTOR OF GOLF REPORT 
Dennis Hoye reported the following:
1.)    Summer revenue for July and August is slightly ahead of the same time last year.
2.)    Weather was very cooperative and the course has held up very well.
3.)    Presently working on next year’s budget and Tournament schedule.
4.)    Gave tour of golf course and maintenance facility to the new Golf Committee on Monday 9/8/08 .
5.)    Working on new golf cart lease. Looking for new carts with sand and seed holders, rakes, and rain covers for golf bags. He also told us that the installation of 3-phase electricity to the course has been re-opened. Hopefully we can get this project completed next year. This also will allow us to consider having electric carts sometime in the future. This would be combined with re-location and building a cart barn and enlarging the parking lot.
6.)    The new Town owned pro shop is doing well and we have $60,000 in the revolving fund to continue replenishing the shop.
7.)    Bruce Nightingale asked how we can support the restaurant better. There was a lengthy discussion of the restaurant and the new lease due for the 2010 season. Dennis did report that a new State Law has been passed that will allow beer to be sold on the course. They are looking into a beer, soft drink and snack cart for the course.
8.)    We have 1100 total members plus 160 junior members. Of those1100 members, 422 are men’s club members.
9.)    3 golf instructors have been hired for our new driving range and practice facility.
10) Looking into reduced cart fees for members.
11) Recommending that $50 range fees become part of membership fee next year.
12)  Dennis volunteered to run clinics for membership tournaments.
13)  Bob Rusconi praised the staff on running charity tournaments.

PRESIDENTS REPORT:

Rob reported on the new Golf Committee status (had 3 meeting to date)
The Harwich Board of Selectmen’s Committee liaison gave the Committee the following amended charge.
            1.) Resolve role of the Golf Committee.
            2.) Review management systems of other Town courses on the Cape .
            3.) Define the budgeting process including accountability.
            4.) Determine if any changes should be made to the charter in relation to responsibility of the Golf Committee.

They presently are working to the policies established by the past Golf Committee. including the 2009 budget, setting of fees, and tournament schedules.

Rob gave us a list of the new Golf Committee members: Sal DeSantis, chairman, Bridgett Hippler, Co-Chair, Tom John son, Rob Catlin, Clement Smith, George Mitchell, and Arthur Palleschi.  

 SECRETARY / TREASURER’S REPORT

Ray asked for a motion to approve the minutes of June 24, 2008 meeting. A motion was made seconded and unanimously approved.

Ray reported that we had $ $6,549.24 in the treasury as of 9/04/08 . This includes the $2000 we are holding for our 2008 scholarship winners, who will receive their checks after completion of their 1^st year of college.

He reported that we had 422 sign-ups so far for this season with 12 being new members.

He also reported that he would work with Jay Kennedy the new membership/records (Secretary) and Dave Murray Treasurer on transferring the Secretary/Treasurer job to them.    

VICE PRESIDENTS REPORT –

No report

OLD BUSINESS

By-law changes

Rob presented to the Board the following recommended BOLD AND UNDERLINED by-law changes.

Article 2          ASSOCIATION MEMBERSHIP

Section 1 – Me mbership shall be limited to members who are eligible to become annual or daily greens fee (deletion) members of Cranberry Valley Golf Course and who have paid the current year’s fee for such memberships.A

Article 3          OFFICERS

Section 3 – The term of office shall commence when practicable after the annual Fall members meeting, but in no case later than January 1 of the next year.

Article 4          DUTIES OF OFFICERS

Section 1 – The President shall be the official spokesman for the Association and be responsible for the conduct of all business with organizations and officials of the town of Harwich .  The President shall appoint the chairman and members of all standing committees as listed in Article 6 (deletion) and preside over the Board of Governors meetings.

Article 5          BOARD OF GOVERNORS

Section 1 – The Board of Governors shall consist of twelve (12) members elected by the members to serve in an advisory capacity to the officers and members of the Association. 

Governors shall serve for one, two, or three years, or for the remainder of a vacancy.  (deletion)  In addition, the immediate past President shall serve a one year term as a Governor.

Section 2 – Duties – The Board of Governors shall provide the officers with information, suggestions and recommendations, and will provide a controlled chain of communications between the general membership and its officers.  The Board of Governors shall (deletion) form any committees deemed necessary to provide service to the members.  At least one member of the Board of Governors shall attend each public meeting of the Harwich Golf Commission.

Section 4 – deleted

Article 6          STANDING COMMITTEES

Section 1 – The Tournament Committee is appointed by the President.  It (deletion) shall have general administration and direction of all competitive events including but not limited to prizes and eligibility of players.  It will prepare an annual master calendar of Association sponsored tournaments after consultation with the Golf Operations Manager and submit it for approval by the Golf Commission during its January meeting…

Section 2 – The Handicap Committee shall be appointed by the President and shall serve for one year commencing after the last competitive event of each year.  Their duties shall include, but not be limited to, administratively handling the computerized handicap system and assuring its timely submission to the proper agency.  It shall also be responsible for the validity of handicaps of the members and the tournament guests.

Section 4 – The Sweepstakes Committee.  The President shall appoint a Sweepstakes Committee to serve for one year commencing after the last competitive event of each year.  Duties shall include the completion by January 1^st of the proposed schedule of weekly events, which are to be played April through October and the setting up of teams for each weekly sweeps.

Section 6 – Executive Committee.  The Executive Committee consists of all Association officers, (deletion) and the Chairman of all Standing committees.  Under the chairmanship of the Association’s President, this Committee’s duties will include:  responsibility for keeping current the Association (deletion) By-Laws; and the sharing of information from time to time about the Association’s short range and long range plans and their implementation.

Article 7          MEETINGS

Section 1 – The annual meeting of the membership shall be held in the Fall of each year at a place and time to be set by the officers, and a Spring meeting of the membership shall be held (deletion) each year, at a place and time to be set by the officers.  Me mbers shall be notified of each meeting not less than two weeks prior to the meeting.

Section 2 – Special meetings of the membership may be called at the request of the officers (deletion).  Further, a member may petition the Board of Governors to hold a special meeting.  The chairman of the Board of Governors shall set the time and place of a special meeting.  Notification of such a meeting shall occur no less than two weeks prior to that meeting.

The board reviewed these changes and Ray made a motion that the Board of Governors recommends that the Me mbership vote to approve as written. It was seconded and unanimously approved.

SCHOLARSHIP COMMITTEE:  (No report)

 TOURNAMENT COMMITTEE;                

Joe Sweeney reported that the Golf Committee had approved 2 team tournaments to be run by the CVMGA. (October 8^th select your own team, shotgun start, October 18^th team scramble.) There was a discussion on how our and Dennis ’s tournaments could be run better next year, including running different type of tournaments. (Match play rolling tournaments, etc.) Joe agreed to meet with Dennis to get his support in running more tournaments next year. With the new Golf Committee and the Di rector of Golf support we have an opportunity to improve the Tournament schedule for Cranberry Valley in 2009.

SWEEPSTAKES COMMITTEE:

Bruce Nightingale reported that the afternoon Sweepstakes in July and August did not go over very well. They took place during the hottest time of the day and some teams could not finishing until 7 at night.

Bruce volunteered to meet with Dennis to get his support to move the July and August Sweepstakes back to the morning perhaps starting earlier at 7am in July and August.   

HANDICAP COMMITTEE:

Ray reported that Bill Otis has been having problems getting our scores downloaded to the MGA . He now does it manually every couple of days. He plans to continue to limp through this year, but will be working with the Town to go wireless next year like most other towns have been doing according to the MGA .

 Fellowship:

Brian Kelly reported that the CVMGA has given $300 to Ray Jeff erson’s grandson’s scholarship fund, in memory of Ray’s son.

Ray reported that past BOG member Tony Ger mann is in critical condition at Mass General Hospital with a brain aneurism.

Nominating Committee

Bob Rusconi thanked his Committee, Hal, Brian, George , Bob , and Ed , and then reported that his committee recommends the following slate of Officers and BOG members for 2009:

Officers:

President- George Porter

Vice-President- Jerry Ruane

Treasurer- Dave Murray

Me mbership/Records (Secretary) – Jay Kennedy

A motion was made to recommend nomination of this revised slate and was unanimously approved to be presented to the membership at our breakfast meeting on 9/27/08

OTHER

Ann ual Me mbers Me eting is scheduled for the Fairway Café on Saturday 9/27/08 at 8am

Poster has been posted and Bill will have e-mail notices sent out by 9/12. Ray will have snail mail sent out by the same time also.

 The meeting adjourned at 12:15 pm .

 Ray Jeff erson, Secretary/Treasurer

May 17, 2008

CVMGA
Minutes of 2008 Spring Annual Members Meeting at the Clubhouse
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Me eting was called to order by Rob Catlin, President, at 8:00 am .  

Rob opened the meeting by saying he would not read our Preamble this year, then thanked everyone for coming to our Spring Breakfast.

The President asked for a moment of silent remembrance for Aubrey Landis, Jerry Lovering, and John Me rrill.

He then stated that he would like to thank the special committee that the BOG formed in December 2007 to get the article supporting the new pro shop passed at the Special Town Me eting.

He then introduced Chris Delamond the proprietor of the Fairway Café.

Chris reported on the new menu and changes he is planning on making to the Café in 2008. 

Rob then introduced our Di rector of Golf Dennis Hoye.

Report from the Di rector of Golf

Dennis thanked the members for their support this year. He said the course aeration was completed a couple of weeks ago and the course is almost back to normal. Shawn plans to make this early spring aeration a part of his budget in the future. He then stated that the new pro shop is up and running and is almost fully stocked. He said that the new Chelsea computer system has been installed with many new added features. One of the new features is that we will be able to schedule tee times at home from our computers. It will require a password for access and he will be sending out an e-mail hopefully early in June telling us we can start using this new feature. He said the new range policy has been written and that presently there is a $175 a year membership which give’s you a 100 small buckets of ball and use of the new practice facility. The 2^nd option of a $50 membership was approved at a public hearing at this months Golf Committee meeting. This option allows members full use of the driving range and practice facility with all buckets of balls at half price. Selectmen are scheduled to approve this policy at the next Selectman meeting on 5/19/08 .  The 3^rd option is the daily fee of $10 for a large bucket of balls and use of the range and practice facility.

Vice President --- George Porter

George reported that he was in Florida most of the winter and that Bruce Nightingale represented the Me n’s Association
at the Golf Committee meetings.

Bruce reported that the Golf Committee approved only charging 1 point for the Sweepstakes on Wednesdays. They also approved giving us 2 hours of tee times in the off season from 8-10 am and 2 hours in July and August from 12 noon to 2pm for the Sweepstakes.

Secretary/Treasures report------------ Ray Jeff erson

Ray reported that we presently have $15,293.93 in the bank including $2,000 committed for 2 scholarships awarded last year and $2,000 committed for the 2 scholarships we are awarding this year. We ended 2007 with $5,548.15 including $2,000 committed for scholarships. We had 335 members signed up for 2008 so far with 10 new members. We are on a trend to have around 500 members as we had last year.

Ray then made a request to the members to see him or anyone on the Nominating Committee if they were interested in becoming Secretary/Treasurer in 2009. The 2 volunteers last Fall have indicated that they are no longer interested in the job.

He then stated that it would make next years Secretary/Treasures job much easier if members would make use of our web site (CVMWGA.COM) to print their membership application and get it in by March 1. No excuses for snow birds.

OLD BUSINESS

Tournament Committee - Joe Sweeney reported that we have only two tournaments sponsored by the CVMGA and the rest are run by the Pro Shop. The two tournaments are: Me n’s Senior Championship 10/15 and 10/16, and the Year End Scramble on 10/18. The rest of the tournaments can be found on our web site. Joe also reported the new 1 point rule applies to all of the CVMGA tournaments.

Sweepstakes Committee – The President noted that we are still looking for a Chairman for the Sweepstakes Committee. Bill Otis has been acting as leader of this Committee. He also requested that the members get their Association applications in early. The committee has real problems with members signing up for the Sweepstakes that have not paid their Association dues. The Committee puts the Sweepstakes teams together on Friday or Saturday before the Wednesday of the next Sweepstakes tournament.  He also stated that the new GHIN handicaps now come out on Wednesday’s every 2 weeks. He has trained the men’s and woman’s Associations on the use of the new Tournament program supplied to us by the MGA . Rob asked the membership if anyone was interested in working with Bill Otis in learning the computer system and to be Bill ’s backup.

Handicap Committee - Chairman Bill Otis reported the handicap system continues to work well.

Scholarship Committee – Bob McCarthy reporting for Chairman Ed McCarthy said that the Committee had received 2 applications for scholarships this year. The Committee has reviewed the applications and has decided to award $1,000 to each of these 2 applicants. Rob asked Bob to try and have last year’s recipients a well as this years attend our next BOG meeting in June for a picture taking session.  

Last years recipient of the Francis (Mac) Rupnow Me morial Award was Andy Walkley attending Penn State and the Tidal Henry Honorary Award went to Daniel Eldredge attending Me thodist University in NC. The Committee has yet to hear from either recipient of their successful completion of their freshman year of collage.

SUNSHINE COMMITTEE - Chairman Brian Kelley reported that he had sent out condolences to the widow’s of the 3 members we lost last year. (Aubrey Landis, Jerry Lovering, and John Me rrill) He then asked if anyone knows of any of our members that are hospitalized, please contact him.  

NOMINATING COMMITTEE – Co-Chairs Bob Rusconi and Ed Quinn--- Bob reported that his committee has started its search for replacements on the Board of Governors, Vice President and Secretary/Treasurer for next year.   

NEW BUSINESS - Me mbers’ questions: Ed Me rwede told his story on how he was treated by the Golf Committee when he was invited to attend their meeting in reference to a letter he wrote on use of carts by handicap people on rainy days and the off season.  

Me eting adjourned at 9:05 am

Ray Jefferson, Secretary/Treasurer

CVMGA BOARD OF GOVERNORS MEETING

Minutes:
The meeting was convened at 10:00 at the Harwich Community Center in Room 1.

Those in attendance included: Rob Catlin, President, George Porter, Vice President, Brian Kelly, Ed Quinn, Jay Kennedy, Ed McCarthy, Franco Previd, Dave Murray, Bruce Nightingale, and Bob Rossini. 

Scholarship Presentation

Ed McCarthy, Chairman of the Scholarship Committee, introduced Dan Eldridge recipient of the 2007 of the Tidal Henry Honorary Scholarship and a student at Me thodist University . Dan was presented with $1,000 scholarship he earned last year. Andy Walkley, 2007 recipient of the Francis (Mac) Rupnow Me morial scholarship was unable to attend because he is working At the TCP in Norton. The 2008 recipients of the CVMGA golf scholarships were unable to attend because they were working or traveling.

Briefing by Di rector of Golf

Dennis Hoye reported that Cranberry Valley is doing well. Revenue for 2007-8 will be approximately $100,000 better than last year. Aeration is being a focal point along with new rye grass and reduced watering plans. A new cart leasing agreement is being developed and member suggestions are welcome including the idea of rain covers for the carts. Cart rentals have generated approximately $250,000 over the past year. Dennis said he would advocate considering more inclusive rates that would provide carts, practice facilities, etc., but revenue impacts must be evaluated. The tee renovation plans are on hold pending working out a capital plan to undertake all the work in one project. Course membership is stable and includes 105 non-resident members, 45 being new for the 2008-9 season. Further changes to the Chelsea system will be forthcoming shortly including on line viewing of open tee times. Dennis expressed a neutral position regarding the future of the Golf Committee and added that he would welcome a regular forum for dialogue with the heads of the members associations.

OLD BUSINESS

PRESIDENT’S REPORT

Rob began by thanking all the Governors and Committee Chairmen for their continuing efforts on behalf of the Association.

Rob noted that he had hoped to make clear that his Letter to the Ed itor, recently published, was signed as “Harwich resident golfer” and not intended to represent his role in the CVMGA. Furthermore he said that Selectman Angelo Lamantia had reached out to him, as CVMGA President, to discuss the Golf Committee’s future.

SECRETARY / TREASURER’S REPORT

In Ray’s absence, Rob asked for a motion which was seconded and approve to accept the Minutes of the May Board of Governors meeting with the correction to the spelling of Pete r Sawyer’s name.

It was reported that the balance as of June 20, 2008 is $8,595.24

As of the June 20, we have 410 members compared to 462 for last season.

42 members attended the Spring Me mbers’ Breakfast Me eting. Dave Murray indicated he is willing to help with the Secretary’s position except for taking minutes. George Porter initiated a discussion of the Association’s role managing the GHIN system.

 VICE PRESIDENTS REPORT

George noted that there have been no recent Golf Committee meetings. He has had conversations with Angelo LaMantia regarding the future of the Golf Committee. George urges that clearer lines of responsibility should be established. He also noted issues with the Committee meeting practices and advertising for the CV.

NEW BUSINESS

NOMINATING COMMITTEE

Bob Rusconi noted the evolving concern about candidates who will be absent for multiple months per year. He will confirm whether Joe Sweeney wishes to serve on the Nominating Committee. If not, Brian Kelly indicated he is willing to do so. The Committee intends to develop a slate to recommend to the Board of Governors at their September meeting

TOURNAMENTS COMMITTEE

In the absence of Joe Sweeney, Chairman, Rob conveyed Joe’s concerns about decreasing participation in tournaments, lack of input with the Pro Shop regarding their tournament formats and the future role the Tournament Committee. Questions were raised about the $50 per player entrance fee for the June Me mber/ Me mber tournament.

FELLOWSHIP COMMITTEE

Brian Kelly reported that thankfully he had nothing new to report.

SCHOLARSHIP COMMITTEE

Ed McCarthy noted the participation of Bob McCarthy and Joe Sweeney in the work of the Committee

HANDICAP COMMITTEE:

In Bill Otis’s absence, Jay Kennedy reviewed his experience learning from Bill about our computer system. There was a general discussion of the interrelationship of our GHIN system, our member data base and the Sweepstakes tournament management program.

SWEEPSTAKES COMMITTEE – No Report

OTHER

QUESTION OF BY-LAW CHANGES

The Board reached consensus to draft the following changes to the By-Laws as amended November 9, 1996

Article 2, Section 1, line 2 – Delete “resident” in reference to members.
Article 3 Section 2, – Revise to incorporate Section 3 and have terms of office commence at the annual fall meeting.       Article 3 – Delete and revise numbering for remaining Sections of Article 3
Article 4, Section 1, line 5 - Delete “elect its own chairman and” and add  “and preside over the Board of Governors meetings.
Article 5, Section 1, line 4 – Provide that in addition, the immediate past President shall serve a one year term as a Governor.
Article 5, Section 2, line 4 – Delete “elect its own chairman and”
Article 5, Section 4, line 1- Delete “Chairman” and insert President in its place.
Article 6, Section 1, line 1 – Delete “shall consist of six (6) members and"
Article 6, Section 2, line1 - Delete “shall consist of five (5) members” and insert “be”.
Article 6, Section 4, line 2 – Delete “of eight (8) members”
Article 6, Section 6, line 2 – Delete “, the Chairman of the Board of Governors”
Article 6, Section 6, line 4 – Delete “the Associations Policy Manual and
Article 7, Section 1, line 1 – Delete “October” and insert “fall”.
Article 7, Section 2, line 2 – Delete “, or by the chairman of the Board of Governors” and insert a period (.)

MEMBER MEETING ATTENDANCE

The Board reached consensus to ask the Tournament Chairman to pursue scheduling a tournament on the Me mber Me eting days so that the players might all attend the Me mber Me eting following the tournament.

 The next BOG meeting is scheduled for September 16 at 4pm at the HCC .

The Annual Member Meeting will be on Saturday September 27 at a time to be determined.

The meeting adjourned at 11:50 .

Rob Catlin for

Ray Jeff erson, Sec/Treasurer

May 13, 2008

CVMGA BOARD OF GOVERNORS MEETING

Minutes:

The meeting was convened at 4:00 pm at the Harwich Community Center in Room 3.

Those in attendance included: Rob Catlin, President;   Ray Jeff erson, Sec/Treas,  George Porter, Vice President,  Brian Kelly, Gil Stone, Ed Quinn,   Jay Kennedy, Ed McCarthy, Joe Sweeney, Franco Previd, , Dave Murray, Bruce Nightingale, Bob Rusconi , and John Healy. 

OLD BUSINESS

PRESIDENTS REPORT:

Rob thanked those who monitored February Special Town meeting article on the operation of the pro shop for 2008. (Ray, Bruce, and Bob Rusconi)

Rob also reported on George Porter’s meeting with Tony Paggliaro on trying to have a meeting with the Town Administrator, Tony and Chairman of the Board of Selectman to try and resolve their issue with the Golf Committee’s authority in reference to the Town Charter. Bottom line was that Tony didn’t want anything to do with such a meeting.

SECRETARY / TREASURER’S REPORT

Ray asked for a motion to approve the minutes of our December 7, 2007 meeting. A motion was made seconded and unanimously approved.

Ray reported that we had $ 15,293.24 in the treasury as of 5/07/08 . This includes the $2000 we are holding for our 2007 scholarship winners, who will receive their checks after completion of their 1^st year of college.

He reported that we had 380 sign-ups so far for this season with 10 being new members. It appears we are on tract to have over 500 members again this year.

We only have 40 members signed up for Saturday’s breakfast meeting.

He also stated that the 2 volunteers who were willing to help him in the Sec/Treasurer job are no longer interested in taking over the Sec/Treasure’s job next season. He will be asking for additional members who are interested in the job to see him at the breakfast meeting Saturday morning.    

VICE PRESIDENTS REPORT

George reported that he had resigned from the Golf Committee. He also reported that he had been in Florida most of the winter and that Bruce Nightingale had been going to the Golf Committee meetings and keeping him updated. The Golf Committee has been pushing for a license type contract for a Golf Pro instructor at our new driving range and practice facility. They presented their case at the 5/12/08 Selectman’s meeting and after a lengthy discussion, the Selectman voted to not go in this direction this year. They voted to accept Dennis Hoye and Jim Me rriam’s recommendation to have Dennis hire instructors that would be managed by Dennis . They agreed to review the Golf Committee’s recommendation after this season and determine if it would make good since to go in the license direction next year.

It was also reported that the Golf Committee had a public hearing on the proposal to have another option for the membership to pay $50 for a yearly range and practice facility membership. This type membership would require members to pay half price for practice balls. The $175 membership would still be available, as well as the daily range fee of $10 for a bucket of balls and use of the practice facility. The Golf Committee approved this new type membership and presented it to the Selectman later in the evening. The Selectman agreed to have another public hearing in 2 weeks to vote on this recommendation.   

NEW BUSINESS

SCHOLARSHIP COMMITTEE:

Ed McCarthy reported that his committee had accepted a 2008 scholarship application from 2 members of the High School Golf team. (Erin Doherty and Pete r Sarver) They will be notified at graduation. He also reported that he had not heard yet from last years 2 scholarship winners of their successful completion on their freshman year of college.

Jay Kennedy asked if we have any records on how well past Scholarship winners have done in school. Ed agreed to see if he could get some data on past scholarship winners.

Rob asked Ed to try and get last year’s winners and these years winners at our June meeting for a picture session.

TOURNAMENT COMMITTEE;                

Joe Sweeney reported that the Golf Committee had approved 2 team tournaments to be run by the CVMGA. (October 8^th select your own team, shotgun start, October 18^th team scramble). All other tournaments are run by Dennis and can be found on our www.cvmwga.com web site.

SWEEPSTAKES COMMITTEE:

Ray reported that Bill Otis and his committee have been working on the new MGA tournament program and the sweeps had started early in April. Bruce Nightingale a committee member reported we still have a major problem of people signing up for the Sweepstakes and have not sent in their 2008 applications.

It was agreed to review a signup procedure at our June BOG meeting   

HANDICAP COMMITTEE:

See  Sweepstakes information above

Fellowship:

Brian Kelly said that he had sent letters of condolence to Aubrey Landis and John Me rrill’s widows.
It was also noted that another of our members passed away over the winter. (Jerry Lovering)

Nominating Committee  

Bob Rusconi reported that there would be 2 expiring terms on the BOG next year and would accept any recommendations from the Board.
Rob recommended that the committee start their search ASAP for all open positions next year.

OTHER

George stated that Dennis was asked by the Golf Commission to get costs for building a new starter shack. It appears nothing has happened to date.

The year kickoff breakfast meeting will be at 8am on Saturday May 17^th.

The next BOG meeting is scheduled for June 24^th at 10am at the HCC .

The meeting adjourned at 5:25 pm .

Ray Jefferson, Sec/Treasure

September 25, 2009 

Cranberry Valley Men’s Golf Association
Board of Governors
 Meeting Minutes-
Back to Top

I.      Call to order

George Porter, President, called to order the meeting of the Board of Governors of the Cranberry Valley Men’s Golf Association at 8:05 a.m. on September 25, 2009 at the Fairway Cafe.

II.      Roll call

Jay Kennedy, Secretary, conducted a roll call. The following persons were present: George Porter, President; Gerry Ruane, Vice President, Dave Murray, Treasurer; Rob Catlin, John Healy; Ray Jefferson;  Brian Kelley; Ed McCarthy; Bruce Nightingale; Bob Rusconi; Gil Stone; Joe Sweeney; Hal Tately

III.      Approval of minutes from last meeting

George Porter motioned that the minutes from the June 18, 2009 Special Board of Governors meeting be approved as written. The motion to approve the minutes was seconded and approved.

IV.      Opening Remarks & Discussion

a)      George Porter began the meeting by calling on Gerry Ruane for a report from the Vice-President.  Gerry had no report.

b)      George Porter called on Dave Murray for the Treasurer’s report.  Dave reported the treasury is up $188.10 above last year. This number is after the $521.25 discount from the MGA from what was paid to them.  The result is that we have a balance of $5,884.74 as of this date.                       

Dave further reported that our membership is 422 adult members and 4 junior members.  Dave estimated that this number of 426 members is about 50 members down from last year.

Dave suggested that the return of applications for next year be deadlined at the end of March.

c)      George Porter called on Jay Kennedy for the Secretary’s report.  Jay read a letter received from the Board of Selectmen thanking us for the contribution of the furniture, which was installed in the clubhouse.  Copy of the letter is in file.

Jay reported that the clubhouse computer has been working without interruption since the May 19^th connection thru the internet.  Discussion was had about the pending purchase of a computer to be used for tournament preparation and other association work.  Jay stated that the purchase is being delayed by the introduction of Windows 7 from Microsoft.  Jay feels that it is best to wait until the middle of October to buy and install the computer.  Jay further discussed the advantages of adding a laptop computer rather than a desktop configuration.  Rob Catlin moved that a laptop be purchased in lieu of a desktop console computer.  The motion was seconded and passed by unanimous voice vote.  The estimated cost now is for a total installation of the new computer, touch screen display for the presently installed computer and associated hardware which will be enclosed in a cabinet that will be built by the Chatham/Harwich Newcomers Woodworkers group would be approximately $2,000.00.  Further discussion revolved around the issues of security of the new installation, training of the people using the equipment, and, the use of the Tournament Pairing Program.  George Porter wants to request funding from the CVWGA and the back nine groups.  He will write a letter to the other groups and request they contribute to this project.

Jay next discussed the issue of the organization not having a standing Handicap Chairman.  He was given the task of investigating the filling of this void.  Jay suggested that Hank Janson, a member who has been qualified for the position by passing the appropriate tests from the MGA.  George Porter, acting as President, appointed Hank Janson as Handicap Chairman. 

Rob Catlin suggested that George Porter put a discussion on the agenda for the BOG meeting in the spring, which will set the BOG’s expectation of the impact the Handicap Chairman should have at CVGC.

d)   George Porter called on Joe Sweeney for a report on Tournaments.  Joe stated that the up coming Senior Tournament has about 30 men and two women signed up to play.  This is disappointing to the BOG.  Joe suggested that the BOG survey the members to determine the reason for the lack of participation in our tournaments.  No motions were made.

e)   George Porter next introduced Sal DeSantis, Chairman of the Harwich Golf Committee and Tom Johnson, a member of the committee.  Sal stated that he wanted to come and discuss the efforts of the Golf Commission and to share his thoughts with the BOG.  He wanted to discuss the report issued by the USGA.  This Turf Advisory Service Report, (Copy on File), issued on July 13, 2009 was presented and discussed.  Sal discussed issues with the funding agencies in the Town of Harwich and how these effect the operation of the golf course.  Sal and Tom Johnson spoke in some detail about the articles that they are trying to put before Town Meeting consideration.  Sal requested our support for the efforts being made by the present Golf Committee.           

f)    George Porter discussed the Sweeps.  Fred Ryz is resigning from the Sweeps committee.  Bob Pleinis will replace Fred on the Sweeps committee.  Bill Otis has offered to help Bob get settled in this position. Dan Greenwood will serve on the Sweeps committee.  A lengthy discussion followed on the issue of slow play during the sweeps tournaments and play at CVGC in general.  Several suggestions were brought to the floor but there was no resolution nor any motions made.  

g)   George called on Brian Kelley to report on Fellowship items.  Brian mentioned the passing of a previous member of CVMGA, John McEleney.  Brian was attempting to get John’s address to send our condolences to his family.  Brian also said that Dennis Lordan has come home from the hospital and is doing well.  Brian will send a card to Dennis from the CVMGA.

h)   Ed McCarthy said the Scholarship committee had nothing to report when asked by George Porter.

 i)    George Porter opened discussion about the meeting recently held with the Harwich Golf Committee and the executive officers of the Cranberry Valley ’s associations.  Issues discussed were the Chelsea systems points retention/rotation, the cart fees not being reduced for members, speed of play being a continuing issue, and the lack of a reduction in cart fees for handicapped players.  Ray Jefferson commented that CVGC is the only club on the Cape that does not give a reduction in cart cost for the handicap.  Rob Catlin suggested that the BOG approach the Golf Committee with issues in the form of a letter.  Otherwise, the issues will not be addressed.  Rob also mentioned that the issue of a “Friends of Cranberry Valley” was brought up at the meeting with the Golf Committee.  Rob suggested that the “Friends” avenue might be a way to generate funds which could be used to offset some projects that might benefit CVGC.  No motions were made.

 j)    George Porter announced that the fall meeting will be held after the “Year End Golf Scramble” lunch.  The tournament will be an 8:30 a.m. shotgun start.  Lunch will follow and the meeting will be after the lunch.

k)   George called for a report from the Nominating Committee.  Ed McCarthy responded with a list of candidates for next years election by the general membership as follows:

            Officers:           President, Gerry Ruane
                                   Vice-President, Joe Sweeney
                                   Treasurer, Dave Murray
                                   Secretary, Jay Kennedy

            Proposed Board of Directors and their terms of office:

                                    John Healy, 2010, Bob Rusconi, 2010, Hal Tately, 2010, Rob Catlin, 2010

                                    Ray Jefferson, 2011, Bruce Nightingale, 2011, Ed McCarthy, 2011, Fred Ryz, 2011

                                    Gil Stone, 2012, Brian Kelley, 2012, Bob Pleinis, 2012, Jerry MacEachern, 2012

George thanked Ed McCarthy, Brian Kelley, John Healy, and Joe Sweeney for their efforts on the Nominating Committee in coming up with this slate of candidates.

Brian Kelley made a motion to accept the candidates brought forward by the Nominating Committee.  Dave Murray seconded the motion.  The motion was passed by unanimous voice vote.

l)    George Porter reported on the Cranberry Valley Cup Tournament.  The tournament was a very popular success.  George requested that he be allowed to run the “Cranberry Cup” next year.  Discussion was held as to potential changes to the format.  Consideration was given to making the “Cup” a three day in succession tournament.  Other options were to have a two day in one week and the third day the following week.  No decision was reached.  No motions made.

V.  Adjournment

George Porter adjourned the meeting at 10:20 a.m.

Minutes submitted by:  Jay Kennedy, Secretary

Minutes approved by:  

June 18, 2009

Cranberry Valley Men’s Golf Association
Board of Governors
Special Meeting Minutes

I.        Call to order

George Porter, President, called to order the meeting of the Board of Governors of the Cranberry Valley Men’s Golf Association at 8:00 a.m. on June 18, 2009 at the Fairway Cafe.

II.       Roll call

Jay Kennedy, Secretary, conducted a roll call. The following persons were present: George Porter, President; Dave Murray, Treasurer; John Healy; Brian Kelley; Ed McCarthy; Bruce Nightingale; Fred Ryz; Gil Stone; Joe Sweeney; Hal Tately; and Ed Merwede

III.      Approval of minutes from last meeting

Jay Kennedy motioned that the minutes from the May 5, 2009 Board of Governors meeting and the minutes from the May 16, 2009 Spring Members Meeting be approved as written. The motion to approve the minutes was approved.

IV.      Opening Remarks & Discussion

a)      George Porter began the meeting by thanking the board for carrying on the operation of the association in his absence in Florida .  George particularly mentioned the efforts of Dave Murray for his efforts in administering enrollment of members.  Dave mentioned we now have 403 members, plus 3 junior members.  Dave suggested that since MGA does not charge us for keeping junior handicaps that it would be a positive gesture and good for community relationship to not charge juniors to become members of CVMGA.  Dave suggested that junior members be encouraged to join the organization by waving the now standing $15.00 dues for juniors.  Joe Sweeney motioned that the dues for junior members next year be waived.  The motion was seconded by Ed McCarthy and passed by unanimous voice vote.

 b)      George next thanked Fred Ryz for his work on the Sweeps Tournaments.  Fred mentioned that Don Martin is continually plagued with last minute cancellation by participants in the sweeps.  Fred is looking for suggestions as to how to better control sign up and cancellations.  Fred estimated that about sixty players are involved in the Sweeps.  Bruce Nightingale and Fred both suggested that ways to improve registration and attendance be investigated.  No motions were made.

c)      George called on Joe Sweeney to update him on the Tournaments.  Joe reported that the Mixed Member/Member had disappointing attendance.  We have sixty-six members signed up to play in the upcoming Member/Member Tournament on June 24.  He hopes this number will increase by June 24. Joe mentioned that a gross prize has been added to the tournament to encourage some of the younger players to compete.  George Porter suggested that an approach be made next year to the Golf Committee to schedule a tournament on a weekend day to improve participation and possibly include working members.  Ed McCarthy suggested that an attempt should be made to avoid conflicting date with the Mid Cape Men’s Club tournament schedule since so many of our members belong to that organization.

George discussed the involvement of the Fairway Café in our tournaments.  George said he has had numerous conversations with the manager of the café and that we will have to see if there is any effort on the part of the café to offer more creative offerings in both variety and price to support our tournaments.

George next talked about the Cranberry Cup.  His understanding is that the three week duration of the tournament is a deterrent.  He thinks the length of the tournament is limiting participation.  George wants to post a sign-up sheet to see exactly how many players want to play in the tournament as planned.  Dave Murray suggested that we post an explanation as to just how the matches are going to be played and the teams will be put together.  He also suggested that some prizes could help sign-up.  George responded that he had spoken to Dennis Hoye about offering shirts and hats.  The cost of $23.00 per person was excessive.  Dave Murray offered that we have approximately $5,000.00 in the treasury.  John Healy offered that it would be unfair to the rest of the membership to award shirts and hats to a small number of players.  He suggested that players could purchase these items themselves.  Dave Murray offered that if these players played in the sweeps those three weeks they would be paying $15.00 just to play in the sweeps.  George said he wanted to charge $25.00 for the three weeks with most of the funds going toward food and prizes.  He hoped he could work something out with the café.

Brian Kelley asked about the punching of cards for credit toward the Cranberry Cup.  It appears from general feelings that the punches are not inducing people to use the Café.  It was the consensus of the members that it is too late in the process now to discontinue the punch system but that it should be abandoned in the future.  George said the purpose of the card punch and credit toward the cup was to drive business into the Café.  Unfortunately, it does not seem to be working.

George Porter proposed that CVMGA pay $8.00 for hats for the Cranberry Cup out of the Treasury.  Motion was seconded by Brian Kelley and approved by a unanimous voice vote.

George Porter will work with Ed Merwede on a poster which will clearify the details for the Cranberry Cup.

Teams are made up by Captains appointed by the tournament committee.  Teams will be formed according to handicap to play against an equal handicap team.  There will be a Red Team and a Blue Team

Day 1…Two Man Best Ball, pairings are made according to handicap

Day 2…Alternating Shots, played against another team, i.e. Red vs. Blue

Day 3…Singles Matches

Points awarded for each match won and the high total at the end of the three days of play wins the cup.

d)   Handicap Committee
Jay Kennedy asked George Porter where the Association stands on the issue of not having an official handicap chairperson.  Discussion was had as to the duties of the chairperson.  Jay Kennedy was asked to investigate the duties and responsibilities of this position.  A decision was tabled until the next meeting of the BOG on September 14, 2009.

George Porter asked for a volunteer to become the Handicap Chairman.  There were no volunteers.

e)   Clubhouse Computer

Jay Kennedy brought up the issue that a member of the women’s group at Cranberry, Donna Gallo, had won a tournament which allows her to donate $1,000 to her favorite charity.  She apparently would like to donate the funds to the CVMGA to be used to purchase a new computer for the clubhouse to be used to replace the existing system.  This is not confirmed and the details need to be discussed with the benefactor.  George Porter offered to speak with her regarding the issue and to determine if the funds can be donated for CVMWGA use.

Jay Kennedy offered to approach the Harwich/Chatham Newcomers Club Woodworkers group to see if they would be interested in building a cabinet/kiosk to house the Clubhouse Computers in the entrance to the clubhouse. Jay will get back to the BOG with the results of his discussion.

Joe Sweeney made a motion that CVMGA provide funds to purchase a new computer for the preparation of tournament pairings and associated paperwork.  The monitor for the presently installed MGA computer should be equipped with a touch screen.  The motion was seconded by Bruce Nightingale and approved by a unanimous voice vote.

George Porter offered to speak with the staff at the clubhouse to place the various plaques on an appropriate wall for display as opposed to the present stacked location in the lobby.

 f)    Nominating Committee

George Porter asked for volunteers for a nominating committee for the fall members meeting to fill expiring positions on the BOG.  Ed McCarthy volunteered to be the chair.  John Healy, Brian Kelley, and Joe Sweeney volunteered to serve on the committee.

 g)   Fall Meeting

George Porter suggested that in place of the breakfast meeting, which has been poorly attended in the past, be changed to a lunch meeting after the Mixed Member/Member tournament on Saturday, October 17, 2009.  Since the tournament is scheduled to be done with tee times George will discuss the possibility of changing it to a modified shotgun start to better serve the scheduling of the Fall meeting.

 h)   Scholarships

Ed McCarthy discussed the possibility of awarding scholarship funds to a member of the staff at the Fairways Café who seems to be in need of financial assistance.  Since there are no high school golf team candidates this year for scholarship awards it was his feeling that this might be an appropriate use of a scholarship award.  Discussion was held and the eventual feeling was that further investigation as to the extent of the need for assistance in this particular situation should be made.  Ed will review the need situation and report back to the BOG in September.  Discussion followed and the attitude evolved that this might be an undesirable departure from the established practice of presenting High School seniors with awards.  No motions were offered.

 i)    Advertizing

Joe Sweeney brought to the floor the fact that the signs posted through the skilful efforts of Ed Merwede should be recognized.  All agreed.

V.      Adjournment

George Porter adjourned the meeting at 8:54 a.m.

Minutes submitted by:  Jay Kennedy, Secretary

Minutes approved by:  Voice vote at September 25, 2009 meeting of the BOG

May 5, 2009

Cranberry Valley Men’s Golf Association
Board of Governors
Meeting Minutes
Back to Top

Attendees:

Gerry Ruane- Meeting Chair, Dave Murray, Rob Catlin, John Healy, Ray Jefferson, Brian Kelly, Ed McCarthy, Bruce Nightingale, Franco Previd, Ed Quinn, Fred Rys, Hal Tately.

Guests:
Sal DeSantis- Golf Committee
Dennis Hoye- Director of Golf  

Meeting Start-  10:30AM

Gerry Ruane opened meeting and greeted all present.

Asked for a moment of silence to honor four of our members that recently passed.
George Ledger, Mark Kilty, Frank Devlin, Rob Henry.

 Gerry read notes sent by George Porter to thank Ray Jefferson and Fred Rys who stepped in to take over duties related to getting the sweeps underway previously performed by Bill Otis. Special recognition was awarded to Bill Otis for his contributions to CVMGA.  Gerry delegated Ray Jefferson to develop a plaque with the appropriate words to be presented to Bill.

Gerry introduced Dennis Hoye,
Dennis reported on recent updates to the Club House, such as new carpeting and pro-shop updates. The Club was especially grateful for moving the bulletin, informational boards and sign up sheets to the Club’s Entrance Hall from the previously honored bathroom location.

Condition of the Golf Course is Good. Projects for Aeration and Green Maintenance are ahead of schedule.

Membership is on par to last year (65% sign up to-date). Last year we had 900 residents and 100 Non-residents.

New Golf Carts have arrived, with new features such as Bag Rain Hood and Sand Bottles and rakes.

Operating and Maintenance Manuals were updated. First time in 11 years.

Handicap Golf Cart Privileges will be scrutinized, and more closely supervised, such as using designated parking areas.

The Starter Shack is the newest project on the Docket. The new building will provide additional storage for Club Rental etc. Location of the new building will be in approximate area to present Shack.

The Club House Entrance will sport a new Sofa, Double Seat and Table with funds provided by CVMGA.

Tournament schedule similar to 2008. To date there is little visibility as to the possible  impact due to the economic conditions.

Dennis Hoye is working on a Cranberry Golf Course Web site and is inviting both CVM and CVW to join, give a copasetic look and/or link to the Web Site.

Motion- Support Web Site work done by Dennis Hoye and delegate Ray Jefferson and Jay Kennedy to work out details of implementation and support.  Web Site to be under the jurisdiction of Jay Kennedy as Secretary.    2^nd and unanimous vote.  

Gerry introduced Sal DeSantis, Chairman of the Golf Committee.

Each member present introduced himself to Sal.

Sal reports the Golf Committee to be strong and talented. The group has been working harmoniously and on the same page with no apparent individual and/or independent agenda. Working relationship with the Town (Jim Meriam) has been cordial, amicable and positive, but concerned with possible scenarios of new charter.

Agenda taken on by the Committee is as follows:

Completed- Fee Structure, Review of Staff, Policy Manual, Operational Manual, Maintenance Manual.

Not Done- Outline Destiny of Golf Committee, Operational Relationship with Town. That is, who reports to whom. Sal acknowledges present Charter is in conflict and it is ambiguous whether the group will report to Town Manager or as a Stand alone Committee. Sal’s visions include the possible establishment of an Independent Enterprise Fund or a Revolving (Town oriented) Fund. Sal questions where the Town Manager fits into the mix.

The Goal is to establish a New Charter by the end of June.

Even though he plays 5/6 times a year, Sal sees himself as a Spectator/Reviewer versus Player.

Bruce Nightingale asked what he thought of having members rent Golf carts (and certainly for 9 holes) at a reduced rate. Bruce felt that we could probably make more money and asked to try the idea. Sal’s answer was that the Golf Course’s Charter was to be self sufficient and therefore difficult to differentiate between players.

Sal senses that at least two members of the Finance Committee feel that the Golf Course is not Fiscally Viable and could be put to better community use. Sal is looking into generating a model to show the value of a Golf Course to a community and local commerce in general.

Sal mentioned an “Emerson Case” which disallows profits form one Town Function to be used for others. Franco Previd mentioned that Mass General Law presently requires that all revenues go to a General Fund.

 Rob Catlin, representing the Restaurant Sub-Committee stated that the Restaurant lease will expire on 4/2010. He prefers extending lease to a 10 year period from the present 5 year term.

Rob envisions a Restaurant that will serve the Community at Large versus limiting itself as a Golf Players Service.

Treasurer Reports- Dave Murray

CVM members is at 300 including 3 juniors.

Un-allocated Bank balance $5650

Reserves; $2,000 for Scholarship, $8,000 MA Golf Assoc. Fees,  $1,500 Club House Furniture.

Franco Previd questioned the procedure in determining $1,500 Furniture expenditure.

The Answer given is that according to existing By-laws, the President has the Authority to make such decisions and that there are no particular procedures for a vote by the Board of Governors.

Ed Quinn asked for input for possible BOG members by July 15 so that nominees can be voted into the BOG Sept. 14 meeting. (Please note that the Sept. 14 meeting isn’t final.  Will advise after Gerry speaks to George.)

Fred Rys reported on Sweeps-

People are attempting to play without having paid their dues which are due on March 1. He is pushing for tighter control and implementation of that Date.  Fred will coordinate with Dave Murray to verify dues payments.

Fred thanked the BOG for the Sweeps Workers Luncheon.

Gerry Ruane made several announcements-

Dennis Hoye requested heavy computer users, like the sweeps people, to stay off the computer during Week-Ends to avoid tie ups.

Dennis Hoye is requesting Sweeps winners to take winnings before Dec. 15.

To date there are 14 Member/Member Teams signed up for May 20 Tournament event.

Scholarships report by Ed McCarthy-

There are no High School Seniors on the Harwich Golf Team. We presently have 3-One year scholarships available but unfortunately no takers.

 The Cranberry Cup-

Points accumulated through May 31 by winning Sweeps and Tournament Events will be posted on the bulletin board so members know where they stand.  Restaurant points won’t be included until the final cut-off.  Members will know how many they have accumulated.

Adjourn 12:30PM

Respectfully submitted,

Franco Previd for Jay Kennedy

CVMGA BOARD OF GOVERNORS MEETING

Minutes:

The meeting was convened at 2:00 pm at the Harwich Community Center in Room 3.

Those in attendance included: Rob Catlin, President;   Ray Jefferson, Sec/Treas,  George Porter, Vice President,  Brian Kelly, Jay Kennedy, Ed McCarthy, Joe Sweeney, Franco Previd, Bill Otis, Frank Sampson,  Hal Tatley, Dave Murray, Bruce Nightingale,Bob Rusconi , and John Healy. 

OLD BUSINESS

It is to be noted that an ad hoc meeting was held prior to the BOG meeting to discuss Rob’s meeting with Jim Me rriam which focused on the attached document.  As a result of the ad hoc meeting, Rob is going to try and speak with Robin Wilkens to determine whether Wilkens supports the Town Administrator’s view of the assignment of responsibilities. If so he will further attempt to convene a meeting of Wilkens, Me rriam and Pagliaro.

In the absence of the President and Vice President, until May, 2008, an ad hoc committee led by Bob Rusconi and joined by Bruce Nightingale, Ray Jeff erson and any other willing Governors will monitor developments and take whatever necessary steps regarding anticipated Town Me eting articles involving Cranberry Valley .

PRESIDENTS REPORT:

Rob stated that he would like to have this meeting replace our normally scheduled meeting in January 2008.

 SECRETARY / TREASURER’S REPORT

 Ray asked for a motion to approve the minutes of our September 18, 2007 meeting. A motion was made seconded and unanimously approved.

Ray reported that we had $ 5,523.15 in the treasury as of 12/07/07 . This includes the $2000 we are holding for our 2007 scholarship winners, who will receive their checks after completion of their 1^st year of collage.

He reported he had paid the final MGA Ghin system bill of $300.   

 VICE PRESIDENTS REPORT

  George reported that the Golf Committee has approved tee times for 2 hours for the sweepstakes next year. 8-10 for September through June. The Months of July and August we have 12pm to 2pm for tee times. He also reported that our request to have only 1 point charged for Sweepstakes will be discussed at the Golf Committee February 2008 meeting.

He also stated that Monday 12/10 they will set the fee for next year.

Bruce Nightingale asked if the BOG wanted to make a recommendation on what the fee should be. After a lengthy discussion, a motion was made and seconded to recommend a $25 increase to $625. The motion was unanimously approved .It was also agreed that we would support the Golf Committee on whatever 2008 fee recommendation they made to the Board of Selectman

NEW BUSINESS

SCHOLARSHIP COMMITTEE:

Ed McCarthy had to leave early, but Rob said he had no report at this time.

TOURNAMENT COMMITTEE;                

Joe Sweeney reported that the Golf Committee had approved 2 team tournaments to be run by the CVMGA. (October 8^th select your own team, shotgun start, October 18^th team scramble.

SWEEPSTAKES COMMITTEE:

Bill Otis reported that the Sweepstakes had ended for the season. He also agreed to represent us at the Golf Committee meeting in February on the 2 point penalty for the Sweepstakes.   

HANDICAP COMMITTEE:

Bill Otis reported that the Ghin system had been shutdown for the season and won’t come back on line until the end of March 2008. He also said that he would update our membership application on the web site to 2008 and change the fee to $35.

Fellowship:

Brian Kelly had nothing to report

Nominating Committee

Bob Rusconi reported that Ed Quinn has agreed to co-chair the Nomination Committee with him next season. The other 2 members are Hal Tatley and George Porter.

OTHER

It was agreed to cancel the BOG January meeting and that the next meeting will be on May 13^th.

The year kickoff breakfast meeting will be at 8am on Saturday May 17^th.

The meeting adjourned at 4:00 pm .

Ray Jefferson, Sec/Treas

Minutes of 2007 Fall Annual  Members Meeting at the Clubhouse

Meeting was called to order by Rob Catlin, President, at 8:00 am.  

Rob opened the meeting by reading the Preamble to the Cranberry Valley Men’s Golf Association (CVMGA) By-Laws: “This Association shall be called the Cranberry Valley Men’s Golf Association and its purpose is to promote good fellowship among members and Harwich citizens, the playing of golf and associated activities. Members will be expected to conduct themselves on the golf course as gentlemen and to observe the rules of golf and golf etiquette…”

He then stated that he had a very good meeting last month with our new Town Administrator Jim Merriam. He gave Jim a history of the CVMGA at Cranberry Valley and discussed many of our concerns about the management of the course.

He reported that Jim was working on getting some sort of revolving fund for CV.  

Rob then introduced our Director of Golf Dennis Hoye.

Report from the Director of Golf
Dennis thanked the members for their support this year. He then stated that there would be some changes coming next year in the management of the course. He was not able to say what these changes were at this time. He also stated that the practice facility would be opening next Spring and he hoped that the approved procedures for using this practice area would simply state that anyone purchasing a bucket of balls would be able to use the practice area.

Di ck Verrier asked Dennis if they ever considered split tee times. He stated they have and they will discuss split times again next year. A member asked how the revenues were so far this year. Dennis stated that they were up considerably for the months of July, August and September was looking good also. The next question was why not allow carts in the parking lot. His answer was that we have had accidents in past years and the main reason is the parking lot is too small making it unsafe for carts. The next question was what our membership was. He stated that we had 1100 members this year which includes 100 juniors. We had 110 non-resident members which are up 10 from last year. The limit still is set at 200 total non-resident memberships. He was asked what happened to the fairways again this year. He stated it was because we did not aerate in the Spring. He also stated that The USGA agronomist was brought in to give his recommendations on solving the problem. The answer was to aerate more often and over seed with a more hardy grass for the summer months.

The question was asked why we don’t whip the greens when the worms come out.

He said they were looking at an application that would kill the worms.

He then was asked what we were doing about the starter shack. He said they were presently getting quotes on a new building to be installed nearer the driving range and then tearing down the existing shack.

Vice President ---Bruce Nightingale 
Bruce again reported that his main job was to attend the Golf Committee meetings.

He stated that most of the discussions were about what happened to the golf course in August. They recommended bringing in the USGA agronomist, which they did.

(See Dennis Hoye’s answer above)

He then reported that the Golf Committee would be considering an increase in membership dues next year.

He also stated that there are a couple of members of the Golf Committee who keep talking about eliminating our Wednesday Sweeps. The following were several questions from the floor:

1.)    2 point issue for playing in Sweeps. Suggestion was made possibly waving 2 point rule in off seasons.

2.)    How do we find out how many points we have?

3.)    Why can’t Sweeps start earlier? Answer: Golf Committee wants those times for guests.

4.)    Rob talked about getting something in return for increases in our rates next year. We need to work this issue when we discuss rates at the golf Committee’s forthcoming rates setting work session.

Rob then thanked Bruce for all he has done in the past year as Vice –President especially being our representative at all the Golf Commission meetings.

Secretary/Treasures report------------ Ray Jefferson
Ray reported that we presently have $6,016.53 in the bank with $2,000 committed for 2 scholarships awarded this year. The only bill to be paid is $210 in late memberships to the MGA .  He then stated that when we received our 1^st bill in June from the MGA we found that they had raised the GHIN membership from $20 to $25. Therefore the membership fee for the CVMGA next year will be $35, per the BOG approved formula that the yearly fees will be $10 above the MGA fee.

He then reminded everyone that the 2008 membership applications will be on our web site (CVMWGA.COM) in January 2008. E-Mails will be sent out reminding everyone how to get the applications and where to send them.

Those members that don’t have e-mail addresses will receive letters in the mail.

Ray then made a request to the members to see him if they were interested in assisting him next year as Secretary/Treasurer with the intent they would take the job in 2009.

OLD BUSINESS  

Tournament Committee - Joe Sweeney reported that our final 3 tournaments of the year are coming up in October. They are the Me n’s Senior Championship on October 3 and 4, the Me mber/Guest Invitational On October 10^th (100 slots), and the October 20^th Saturday Scramble. He then stated that our 1^st Mixed Me mber tournament went very well this year and hopes to have it in our schedule again next year.

Joe has agreed to continue as Tournament Committee Chairman for the coming year.  

Sweepstakes Committee - Chairman Fred Ryz thanked his committee for their help the past year with special thanks to Bill Otis. He then stated the Sweepstakes had another good year. The pace of play has been greatly improved and the clean up of tee boxes has worked out well. He then stated that we now have a checking account to keep sweepstakes money, since Dennis can no longer give pro shop credit. There then was a lively discussion about why the Sweepstakes can’t get more tee times from the Golf Committee. At the end of the discussion it was recommended by George Porter that we bring data on the number of players playing in the Sweeps to the Golf Committee in October to show how well it is attended. Ray stated that we should get the data on the number of non-resident  playing the sweeps, because he has heard that the Sweepstakes is one of the main reasons we are getting non-resident to join CV. George also suggested we think about asking for more tee times early on Wednesday afternoons in July and August. There also was a suggestion from Larry Oberg that we try and get extra tee times on Thursday’s.

Handicap Committee - Chairman Bill Otis reported the handicap system continues to work well.

He also reported that our web site CVMWGA.COM had a used golf club or equipment posting section that has had a lot of postings but no buyers. He then encouraged our members to use our web site, stating you can sign-up for the Sweepstakes, cancel play, see the winners, and now see how much money you have credited to you as well as many other links. Bill has agreed to continue as Handicap Chairman for the coming year

Scholarship Committee - Chairman Wil Livramento thanked the Scholarship Committee of Bob McCarthy, Tidal Henry, and Joe Sweeney for their fine work and commitment to the Association’s goal of selecting the deserving participants for the scholarship awards. He stated that a recent BOG meeting the following graduates were invited to receive their awards. The Francis (Mac) Rupnow Me morial Award went to Andy Walkley attending Penn State and the Tidal Henry Honorary Award went to Daniel Eldredge attending Me thodist University in NC.

The 2006 Scholarship recipients Nicholas Colansanto and Sean Leach completed their freshman year and were given their $1000 awards.

Will then thanked everyone for their confidence and respect and then handed the Scholarship folder over to Rob to give to in incoming Scholarship Chairman. Rob announced that Ed McCarthy has volunteered to serve as Chairman of the Scholarship Committee for the coming year.

SUNSHINE COMMITTEE - Chairman Ed McCarthy was unable to attend, but the President reported that Brian Kelley has volunteered to serve as Chairman of this Committee for the coming year.

NOMINATING COMMITTEE - Co-Chairman Bob McCarthy reported that the Committee had recommended to the Board of Governors and the Board of Governors voted to recommend to the members the following slate of officers for 2008: Rob Catlin for President, George Porter for Vice President, and Ray Jefferson for Secretary/Treasurer. He then reported that the Committee and the Board of Governors was recommending that Bruce Nightingale be nominated to replace Tony Ger mann on the BOG, that Hal Tately be re-nominated for a new term, and that Dave Murray, John Healy and Joe Sweeney be nominated as new members on the BOG replacing Bob McCarthy, Ed McCarthy and Bill Otis.

Bob Bready then asked if another nomination could be made from the floor for President. Bob said of course. Bready then said he would like to nominate Hank Janson for President. This nomination was seconded, and then Hank Janson was asked to tell us why he wanted to be President.

Hank stated that he had a lot of marketing experience and strongly recommended that a professional survey be made of all Harwich golfers, for less than $1500, that would provide data showing the problems with Cranberry Valley, which could be presented to the Golf Committee. He also stated he would not raise the yearly dues to $35. Rob and Hank were asked to leave the room while a discussion was had on the nomination and a vote was taken. There was discussion on what was the proper Roberts Rules of Order on this nomination. It was agreed a vote should be taken on this new nomination from the floor.

 A voice vote was taken on the Janson nomination and was rejected.

A voice vote then was taken on the recommended slate of officers and Governors and they were unanimously approved.

 NEW BUSINESS  

There was no new business  

Me eting adjourned at 9:05 am

 Ray Jefferson, Secretary/Treasurer

CVMGA BOARD OF GOVERNORS MEETING

Minutes:
The meeting was convened at 10:00 am at the Harwich Community Center in Room 1.

Those in attendance included: Rob Catlin, President;   Ray Jefferson, Sec/Treas,  Bruce Nightengale, Vice President, Tony Ger mann, Brian Kelly, Jay Kennedy, Ed McCarthy, Bob McCarthy, Franco Previd, Bill Otis, Frank Sampson,   Ed Quinn, Hal Tatley, Bob Rusconi.  Also attending were Fred Rys Wil Livramento., and Ray Newman.

OLD BUSINESS

PRESIDENTS REPORT:
Rob thanked everyone for their service to the Men’s club so far this year.

He then asked Wil Livramento to introduce the 2006 and 2007 scholarship award winners who were present today. Wil introduced Nicholas Colasanto who attended Bryant Collage and Sean Leach who attended Suffix University in Boston as the 2006 award winners. He also introduced the 2007 award winners - Danny Eldridge who plans to attend Me thodist University of South Carolina and Andy Walkley, who is attending Penn. State (who was unable to attend). All three gave a brief statement thanking the CVMGA for their scholarship awards.

Rob then presented Colasanto and Leach their $1000 checks for successfully completing their first year of collage, then had a picture taking session for immediate publication in the newspapers.

He then said he had thanked Max McCarthy for helping improve pace of play at the course. He also stated that he held off issuing the Sweepstakes letter on pace of play to the golf committee recommended at our last BOG meeting. Bruce Nightengale reported that the Golf Committee thanked the CVMGA for improvement of Sweepstakes pace of play at their last meeting.

Rob then gave a pitch on the Fairway Café having evening dinners. The first one was well attended and an excellent meal was served and more are to come through the summer. See the notices at the entrance to the Café.

SECRETARY / TREASURER’S REPORT
Ray asked for a motion to approve the minutes of our May 1, 2007 meeting. A motion was made seconded and unanimously approved.

Ray reported that we had $ 6,930.01 in the treasury as of 6/26/07 . This includes the $2000 we are holding for our 2007 scholarship winners, who will receive their checks after completion of their 1^st year of collage. This number includes the deduction of $2,000 we gave out to the 2006 Scholarship winners at the meeting.

He reported he had paid the first MGA Ghin system bill of $9,325 on June 1, 2007 .

He also reported that the MGA is charging us $25 per member this year, which is up $5 from years past. He recommends that we go to $35 memberships in 2008. Voting on this recommendation will be made at our Fall meetings. He then reported that we had 100 non-resident members in 2006. We have lost 23 of these members in 2007 and gained 30 new members so far in 2007 for a total of 107 non-resident members.

The CVMGA is down 98 resident members so far this year from the 521 we had total last year. We still are getting about 10 membership applications a week, so it looks like we will be just slightly under last year’s membership by the end of the summer.
The clubhouse reports that we have 850 total members as of June 15^th and 16 range memberships.
Ray, per Rob’s request, recommends that the Secretary/Treasurers job continue to be combined in the future.

VICE PRESIDENTS REPORT
Bruce reported on the Golf Committee meetings he has been attending as follows:

1.)     Discussed issue on water on golf course, but could not come to a decision. Dennis finally contacted Captains and decided to go their way using replaceable bags in our water containers.

2.)    The Committee had a sit down meeting with our new Town Administrator on resolving the problems they are having with the Director of Golf..

3.)    The Committee has told Shawn to have signs made up saying where handicap carts can’t go around the greens.

4.)    They also talked about setting up a new fee setting policy.

5.)    Dennis reported that the golf budget is on target for the year ending May 1, 2007 . Shawn has grass cutting problem because he does not have the manpower to cut the grass.  Shawn also reported that he has not been able to aerate the fairways because of lack of manpower. He estimates it would cost $8,000 to out source the aeration. The big question is whether the course going to hold up this summer.

6.)    George Boule is resigning as chairman and John Halliday is resigning as a Committee member.

There was a lengthy discussion on what we could do to support the up keep of the golf course. Rob agreed to set up a meeting with Jim Merriam to discuss this matter.

NEW BUSINESS

SCHOLARSHIP COMMITTEE:

Will gave us a hand out on the Scholarships in memory of status:

            1^st-------Mac Rupnow with 3 years remaining
            2^nd------ Tidal B. Henry with 4 years remaining
            3^rd-------William Lown with 5 years remaining

He also reported that they have completed updating the policy for giving out Scholarships.
He then reported that he has a potential new Scholarship Committee member in Tony Cosgrove.
He then reported that his Committee approved the 2007 award winners. (Andy Walkley and Danny Eldridge).

TOURNAMENT COMMITTEE;                 

Rob reported that the Me mber/ Me mber tournament went very well.

SWEEPSTAKES COMMITTEE:

Fred Rys reported that Di ck O’Connell has resigned and has been replaced on the Committee by Di ck Koeppen. He the reported that Dennis Hoye  had tracked the 9 hole group and found they were average 2 hours and 12 minutes to play. He also reported that the Sweepstakes pace of play has been a lot better according to Dennis . Several members of the Board stated they had been playing 4:30 to 4:45 rounds during the Sweepstakes.He reported that the Sweepstakes has been getting up to 18 teams signing up, which has meant that up to 8 teams have had to be assigned late morning to early afternoon times.

He is looking into using earlier tee times open on Tuesdays for possible use by the Sweepstakes. Bill Otis suggested that we go to Golf Committee again by sending them a letter. A Motion was made to table a letter to get additional tee times. This motion was seconded and unanimously approved.

Fred than reported that he was notified by Dennis that he probably won’t be able to take pro shop credit for Sweepstakes by August 1,2007, because the Town is planning on taking over the pro shop management. Fred said we are going to have to figure out how to handle the money for the Sweepstakes for 2008 and recommended that we do the envelope approach we do in the Spring and Fall for the remainder of this year.

He then recommended that we continue to encourage our membership to clean up ball marks and replace divots.

HANDICAP COMMITTEE:

Bill Otis reported that we had one member of CV who does not want to pay his $30 for membership in the CVMGA and wants to play in the Sweepstakes. Dennis told Bill that if he doesn’t have a Ghin handicap he can’t play in the Sweepstakes.

He reported that the Web Site is working well. He suggested that the site be open to all members for posting if the subject is golf related.

Fellowship:
Ed McCarthy reported that he had sent a card to Bob Pellitier’s widow. We also sent a get well card to Will Livramento.
Ed again then asked all the Board members to contact him if they knew of any Me mbers who were hospitalized.

Nominating Committee

Bob McCarthy reported that they have started their search, for replacements for, Vice President and Secretary/Treasurer for next year. They will also confirm the Chairmanships of all the committees and Board of Governors for 2008. He also reported that Rob has agreed to be President for one more year. Ray stated that he would agree to be co-chair of the Secretary/Treasurers job if the Committee could find someone who would work with him in 2008 and agree to be Secretary/Treasurer full time in 2009. 

OTHER
President announced that the next Board of Governors next Me eting is scheduled for Tuesday September 18, 2007 , in the Harwich Community Center .

The meeting adjourned at 11:45 pm .  

Ray Jefferson, Sec/Treas  

May 5, 2007

CVMGA BOARD OF GOVERNORS MEETING

  Minutes:

 The meeting was convened at 4:00 am at the Harwich Community Center in Room 2.

Those in attendance included: Rob Catlin, President;   Ray Jefferson, Sec/Treas,  Bruce Nightengale, Vice President, Tony Germann, Brian Kelly, Jay Kennedy, Ed McCarthy, Bob McCarthy, Franco Previd, Bill Otis, Frank Sampson, Gil Stone, and Ed Quinn. Also attending were Fred Rys, Wil Livramento, and Joe Sweeney.

 OLD BUSINESS

 PRESIDENTS REPORT:

Rob gave us a copy of the letter he had sent to the Harwich Board of Selectman dated January 11, 2007 , noting the CVMGA’s full support for additional help at Cranberry Valley in 2007, requesting the Boards full support of this Article.

He also reported that he had not yet had a chance to meet with Chris of the Fairway Café on help we might be able to give him this year.

 SECRETARY / TREASURER’S REPORT

 Ray asked for a motion to approve the minutes of our January 9, 2007 meeting. A motion was made seconded and unanimously approved.

Ray reported that we had $16,270.82 in the treasury as of 5/5/07 . This includes the $2000 we are holding for our 2006 scholarship winners , who will receive their checks after completion of their 1^st year of collage. This includes deposits of $9780 and debits of $ 1491.37. He also reported that we had the following at years end for the past 3 years:

2004----$12,658, 2005----$6,322, 2006-----$7016. This shows we are meeting our goal to keep our balance below $10,000 at years end in the future.

We had 521 CVMGA members signed up in 2006, 465 in 2005, and 480 in 2004.  Since approximately 60 non-resident members joined in 2006, resident membership has continued to drop for the third straight year. As of May 5^th we have 328 members signed up  and it appears to be on a slightly better pace than last year.

He also reported that he worked with Bill Otis and we sent out the Membership application by E-Mail this year. He reported that he only had to send out 65 letters to members who don’t have e-mail addresses or gave us bad addresses. We would have had to mail out 521 letters if we didn’t take the e-mail approach this year.  

VICE PRESIDENTS REPORT  

Bruce thanked Bill Otis for attending the Golf Committee meetings in March for him while he was in Florida .

He then stated that the Golf Committee continues to be troubled by the fact that the Selectmen have taken away their right to set the yearly rates. In fact the Selectman have put an article in at this years Town Me eting that clearly states the Selectman’s right to set all rates in town.

The other subject they have been discussing has been setting the new range memberships.

So far they have set the following rates: $175 with 50 buckets of balls yearly membership for members of Cranberry Valley , $275 unlimited buckets of ball yearly membership for non-members of Cranberry Valley . Use of the new practice facility comes with these memberships.

At their last meeting they discussed who is going to set range policy. They told Dennis to write a policy. Dennis told them it is their responsibility.

The Golf Committee told Dennis that he is to charge 2 points for all member tournaments, which includes the Wednesday Sweepstakes. Gil Stone asked Rob to make a  report at the Spring meeting on the policy to give us 2 points for the Weekly Sweepstakes

Bruce feels that the Golf Committee will recommend to eliminate our Wednesday Sweepstakes reserved tee times next year. Rob also stated that he believes the Committee will raise our fees next year. They feel the members are getting a great deal.

Rob stated we need to get organized to fight this battle in the fall with the Golf Committee.

Rob also reported that he appeared before the Board of Selectman in January requesting that they re-consider their position that they have the right to set the Golf rates not the Golf Committee.

SCHOLARSHIP COMMITTEE:  

Wil Livramento reported that the last scheduled committee meeting on 4/12/07 was cancelled due to heavy rain .

At the previous meeting of January 24,2007 with Ed McCarthy, Bob McCarthy, Tidal Henry , Joe Sweeney and Wil attending they unanimously agreed to add additional Honoree’s  for the scholarship Awards. Depending on the number of awards given and in the order listed below:

(1)   Francis(Mack) Rupnow---------------------with four years remaining.

(2)   Tidal Henry--------------------------------on the second award, if made

(3)   William Lown-----------------------------on the third award, if made.

  Wil reported that Mr. Gordon Napier, the HHS golf coach, said that there would be three seniors on the golf Team graduating this year. ( Andy Walkley, Dan Eldredge and Shawn Gould ) He also reported that Andy Walkley was listed on the All Cape Cod & Islands Fall Golf team. Also Sean Leach the 2006 recipient sent his fall 2006 grades for the committee to review.

At this time there are two scholarship applications turned in. They are Andy Walkley and Dan Eldredge. The committee now has to set up a date and location for the interviews of the applicants.

The award process is the same as last year.

Wil reported that the Marsland matter appears to be no problem, but the Scholarship Committee is looking into clarifying our by-laws about awarding scholarships.  

TOURNAMENT COMMITTEE;                

  Joe Sweeney reported that we have 2 tournaments approved for the 2007 season ( The October 10^th Memorial Invitational  and the October 14^th Year End Scramble).

Our  former tournaments which will be run by Dennis are the Mixed on May 16^th, the Me mber/ Me mber on June 27^th, the Me mber/Guest on September 15th and 16th, and the Senior Championship on October 3^rd and 4^th.

 SWEEPSTAKES COMMITTEE:

  Fred Rys reported that he has another good working Sweepstakes Committee. He said he would bring up the 2 points charged for the Wednesday Sweepstakes at the breakfast meeting on Saturday. He noted that the men and woman are switching days for Sweepstakes on June 19th.

The proposal for self rangering that was proposed at our last meeting in January  was turned down by the Golf Committee. Tony Germann then suggested that we set up a system to have our rangers do the Sweepstakes on Wednesday.A lively discussion was had on the subject and a motion was made and seconded to look into it by writing a letter to the Golf Committee. There was one opposing vote by   Ed Quinn who stated that we might be sorry we took this approach.

 HANDICAP COMMITTEE:

 Rob again thanked Bill Otis for maintaining our Web Site.

Bill again stated that we have an official Handicap Committee, but we really depend on the golfers to self monitor the entry of scores. There was a discussion on who is responsible for putting in Tournament scores. It was agreed that it was Dennis ’s responsibility, since he runs all the tournaments.  It was also agreed that we will continue to enter the Sweepstakes scores as non-tournament scores.  

Fellowship:  

Ed McCarthy reported that  Bob Pellitier passed away last month.

  Ed asked all the Board members to contact him if they knew of any Me mbers who were hospitalized.

 Nominating Committee

  Bob McCarthy reported that, in a month or so, the Nominating Committee will start their search, for replacements for President, Vice President and Secretary/Treasurer for next year. They will also confirm the Chairmanships of all the committees and Board of Governors for 2008.

OTHER

 Tony Germann said he and Bob Rusconi talked to Shawn about our members helping fix up the course. Shawn said he has no need for our help. Tony also said he told Shawn that we needed more rakes in the bunkers. Shawn said they were on order. He also told Shawn that the 11^th tee box timbers needed to be fixed. They are a tripping hazard, because of lack of fill on the steps.

Tony then asked if the Me n’s Association would be interested in having a golf equipment swap for its members. Bill Otis said he could put a golf equipment swap section on our Web Site. We all agreed that was a good idea.

  President announced that the next Board of Governors Me eting is scheduled for Tuesday June 26, 2007 , in the Harwich Community Center .      

The meeting adjourned at 11:50 am .

 Ray Jefferson, Secretary/Treasurer

The meeting was convened at 10:00 am at the Harwich Community Center in Room 2.

Those in attendance included: Rob Catlin, President; Ray Jefferson, Sec/Treas, Bruce Nightengale, Vice President, Tony Germann, Brian Kelly, Jay Kennedy, Ed McCarthy, Bob McCarthy, Franc Previd, Bob Rusconi, Frank Sampson, Gil Stone, and Hal Tatley

Dennis gave us an update on the bunker and driving range renovations. He said the contractor is finishing up on the cloth installation in the bunkers and will be installing the sand in the next couple of weeks. The bunkers will be ready for play for the beginning of the new season. He also stated that the driving range has had the cement practice pad installed and that the driving range will also be ready for the new season. The practice facility on the right hand side however, will not be ready until later in the season. Until the facility is up and running completely they will not be offering any special driving range memberships.

He stated that the request to the USGA to re-rate the course because of the renovation and addition of bunkers has been submitted.

He stated that the ratio of members to non-members playing the course each day was 70% to 30% on an average throughout the season with the months of July and August dropping down to 50/50.

He again plans to run the Golf Little League in the fall.

Future plans for improvements to the course are as follows: 1.) Level 1-2 tee boxes each year by the maintenance crew. 2.) Add more cart paths, so carts can be used on wet condition days. 3.) Improve existing cart paths.

Ray recommended that Shawn sweep the greens when the worm dirt piles show up all over the greens. Dennis said he would talk to Shawn. Ray also asked Dennis why we couldn’t keep the greens open all winter like all the other Town courses on the Cape.

Dennis said the main reason is that our greens would take a much bigger beating in the winter then the other courses, because our greens have poor drainage and crown up in the winter. Tony Germann asked Dennis if we could have member days where the members playing that day would be responsible for replacing divots on all greens and fairways, and possible work with the rangers to speed up play. Dennis thought it was a great idea and Tony volunteered to work on this suggestion. Supplying tee containers and additional seed boxes for the par 3 tees will be reconsidered.

Dennis then told us that he has requested $48,000 in this year’s budget for extra part time staff. Dennis gave us a comparison of the size of other Town owned course staffs compared to Cranberry Valley. (Even if you cut the other town staffs in half because they have 2 courses, CV had 4-5 times less staff)

OLD BUSINESS

PRESIDENTS REPORT:

Rob welcomed all the new members to the Board and stated that the Association has a set of By-Laws which we have been following at least 80% or more of the time. A copy of these By-Laws is available on our Web site if anyone would like to read them.

Rob stated the Board of Governors are basically an advisory group. The terms of the members are for 3years and the new Board is set up with members having 1,2 or 3 years left so to ensure we have an orderly change of membership each year. He also stated that he felt that consensus by the Board in the past has greatly helped out in getting improvements at Cranberry Valley.

Rob then talked about the Boards campaign the past year to support the Fairway Café.

The Turkey Shoot winner gift certificates were the most recent efforts of support that was not warmly received by the café owner. He mentioned several other suggestions (deck curtains, furniture, etc.) that the Café owner never followed up on. He recommended that the membership must continue to support the Café and he is always open to suggestions on ways to help keep the Café successful. He agreed after a lengthy discussion by Board members that he would continue to try and get the Café owner to be more positive and work with us in the future.

SECRETARY / TREASURER’S REPORT

Ray asked for a motion to approve the minutes of our September 19, 2006 meeting. A motion was made seconded and unanimously approved.

Ray reported that we had $7,016.07 in the treasury as of 1/10/0. This includes the $2000 we are holding for our scholarship winners in 2006, who will receive their checks after completion of their 1^st year of collage.

We had 487 members signed up in 2006, 464 in 2005, and 503 in 2004 for membership in the CVMGA. Since approximately 60 non-resident members joined in 2006, resident membership has continued to drop for the third straight year.

He then asked the board for their approval to send out this year’s membership application mailing electronically to all members which we have valid E-Mail address. The remainder which right now is in the 100 range we would send out a formal mailing.

He stated that Bill Otis is going to send out a test E-Mail this week to re-confirm all the good E-Mail addresses. The Board approved this approach.

Bruce stated that he understood that his main responsibility as VP was to attend the Golf Committee meetings and report his findings to members. He reported that there are at least 2 members of the Golf Committee who want to eliminate the reserved tee times for weekly Sweepstakes tournament. We got approval for this year, but be prepared for a battle next year. He stated that the Golf Committee discussed we may need to consider trying to move the Sweeps to the afternoon next year as a minimum.

He also reported that the Golf Committee voted to support Dennis’s request for $48,000 addition to his budget for additional seasonal help.

A motion was made by the board to send a letter to the Board of Selectman with a copy to the Golf Committee, stating the CVMGA support for this budget request. The motion was 2^nd, approved and Rob agreed to send the letter.

Bruce then stated that he was willing to serve as VP this year, but would be unable to serve as VP or President next year because of his other commitments on Town Committees.

SCHOLARSHIP COMMITTEE:

Will requested that a change be made to the minutes of 9/19/06, noting that Ed McCarthy is a member of the Scholarship Committee. This year’s members are Tidal Henry, Ed McCarthy, Bob McCarthy, Joe Sweeney and Roger Richard. He stated he plans to set up a meeting on 1/23 or 1/24 with a follow up meeting in March of his Committee to start the process of reviewing and selecting the 2007 Scholarships winners.

Rob then asked the Board to think about whether we want award scholarships in the name of other significant members of the CVMGA.

Joe Sweeney reported that we have 2 tournaments approved for the 2007 season ( The October 10^th Intentional and the October 20^th Year End Scramble).

Our other tournaments which will be run by Dennis are the Mixed on May 16^th, the Member/Member on June 27^th, the Member/Guest on September 15th and 16th, and the Senior Championship on October 3^rd and 4^th.

Rob stated that he had (15) $10 gift certificates from Star Market and Stop and Shop that we need to give away somehow. After a discussion the Board agreed to use them at our Closest to the Pin scholarship fund raiser this year.

SWEEPSTAKES COMMITTEE:

Fred Rys reported that the Sweepstakes went very well last year. He also stated that Rob’s letter to the Golf Committee requesting additional tee times during the season and for this coming season was denied. He also stated that the Sweepstakes will be held again on Wednesday’s with Tuesday June 19^th being the only change. Wednesday June 27^th and July 4^th there will be no Sweepstakes.

He recommended to the Board that we have a rainy day rule this year. Sweepstakes will be cancelled any day that they won’t let out carts. The Board concurred.

The pace of play problem lead to a consensus that the CVMGA should try to"self ranger"some of the early season Sweepstakes tournaments. It was suggested that the Governors might volunteer to do so. Tony Germann expressed willingness to employee his rangering knowledge to lead this effort.

HANDICAP COMMITTEE:

Rob again thanked Bill Otis for maintaining our Web Site. He stated that Bill reported that we had 3,531 hits on our site with over 1,500 actual visitors.

He also reported that Bill suggested we might consider purchasing course yardage books for our members. A discussion was had with the Board feeling that most members would not use a yardage book. We decided not to pursue this recommendation.

Ed McCarthy reported that he still had $15 for use in sending out cards. He asked all the Board members to contact him if they knew of any Members who were hospitalized.

Rob thanked the nominating committee for doing an excellent job of filling this year’s slate of officers as well as appointments to the Board of Governors.

Several members of the Committee thanked all new Governors for volunteering as well as the Committee chairmen and slate of Officers.

Thoughts about the forthcoming meeting agenda were:

Bob Rusconi recommended that we support a change to the policy that prohibits non golfers, especially under certain circumstances such as tournament spectators. He also recommended that we need to put out positive signage on the course about maintaining the course. (fix divots, rake traps, speed up play, etc)

Examining the falling membership.

The President announced that the next Board of Governors Meeting is scheduled for Tuesday May 1, 2007, in the Harwich Community Center.

The meeting adjourned at 12:16 pm.

Ray Jefferson, Sec/Treas

CVMGA BOARD OF GOVERNORS MEETING

Minutes:

The meeting was convened at 4:00 pm at the Harwich Community Center in Room 3.

Those in attendance included: Rob Catlin, President; Ray Jefferson, Sec/Treas, Pete Watson; Bill Otis; Roger Richard; Tidal Henry; Hank Janson, and Ed McCarthy

OLD BUSINESS

Presidents report:

Several Governors will be retiring at the end of this year, including Tidal Henry, Wil Livramento, Pete Watson, Di ck Verrier and Roger Richard. President acknowledged the contributions each had made with special focus on Tidal who, for many years, has served as president, governor, historian and inspiration to all those who worked with him.

Rob thanked everyone who helped out in the closest to the pin contest in August. We made $730 for our High School scholarship fund. He also explained why we are going to have our annual meeting of the membership on Saturday October 14^th. By-laws require a minimum of 2 weeks notice and we will have a mailing out by 9/25/2006 .

Rob then reported on his problems with the Golf Committee this year. He gave one example of his reporting on the poor conditions of the golf course this summer and all the backlash he got. Rob then reported that he had contacted Jeff Driscoll ,who is the Golf Committee liaison for the Fairway Café, offering the CVMGA help on improving  the Café’ profitability. Jeff has not gotten back to him. Rob also said he had talked to Chris on the subject. Chris reported that only about 10% of his business is from Cranberry Valley members. He said 40% is from the daily guests, and 50% is from non-member banquets. Rob offered to help Chris with buying new outdoor furniture or any other of his needs.

Rob reported that Dennis told him that the Golf Little League will not start again until next fall. The spring and summer didn’t work out very well this year.  

SECRETARY / TREASURER’S REPORT

Ray asked for a motion to approve the minutes of our June 27, 2006 meeting. A motion was made seconded and unanimously approved.

Ray reported that we had $5,623.19 in the treasury as of 9/19/06 . This does not include the $2000 we are holding for our scholarship winners in 2006, who will receive their checks after completion of their 1^st year of collage.

We have 487 members signed up so far this year for membership in the CVMGA. Several of these memberships are new members who do not live in Harwich. Even with these new members our membership is down slightly from last year.

We have made our 2^nd payment to the MGA of $880.00 for the GHIN system memberships.

A discussion was had on what we should set our membership fee for 2007. A motion was made by Hank Janson to set the fee $10 above the fee we are charged by the MGA . It was seconded by Ed McCarthy and unanimously approved.

VICE PRESIDENTS REPORT

Hank reported that the Golf Committee meetings have been very boring and had nothing new to report. The President expressed the gratitude of the Board for the past efforts of our retiring Vice President.

SCHOLARSHIP COMMITTEE:

Appreciation was expressed for the efforts of Tidal Henry, Bob McCarthy, Joe Sweeney and Roger Richard who assisted Wil Livramento as our Scholarship Chairman. Wil Livramento has volunteered to be the chair of the Scholarship Committee for again next year.   

TOURNAMENT COMMITTEE;                 

Joe Sweeney was unable to attend the meeting, but the Board had a lengthy discussion on problems we had this year with our tournaments and the Club Championships. Rob reported that we are scheduled to discuss our 2007 tournament schedule with the Golf Committee on October 23^rd.

Ray recommended that we have a 3 day senior weekday championship in September like we use to have. Ed McCarthy recommended that we have a sub-committee to put our tournament schedule recommendations together. Rob said he would put the committee together and then have Joe set up a meeting.

 SWEEPSTAKES COMMITTEE:

Fred Rys was unable to attend. Rob reported that the time to ask for more Sweepstakes reserved times are at our tournament schedule meeting in October with the Golf Commission.

HANDICAP COMMITTEE:

Rob again thanked Bill Otis for maintaining our Web Site.

Bill reported that The MGA has approved our Handicap Committee.

Fellowship:

Ed McCarthy had nothing to report

OTHER:

The Nominating Committee chaired by Bob Rusconi and Bob McCarthy has met and will be recommending the following slate of officers for 2007.

President----------Rob Catlin
Vice President----Bruce Nightingale
Sec/Treas----------Ray Jefferson

A motion was made to endorse the recommended slate of officers at our members meeting on October 14^th. It was seconded and unanimously approved.

On the recommendation of the Nominating Committee the following members were unanimously endorsed, by vote of the Board, for election by the Annual Membership Meeting, to the Board of Governors:

            2007                            2008                               2009
            Bob McCarthy              Bob Rusconi                    Ed Quinn
            Ed McCarthy                Franco Previd                 Gil Stone 
            Hal Tately                   Jay Kennedy                    Frank Sampson                 
            Bill Otis                      Tony Ger mann                Brian Kelly

The President announced that the next Board of Governors Me eting is scheduled for January 9, 2007 , at 10am , in the Harwich Community.

The meeting adjourned at 5:45 pm

Ray Jefferson, Sec/Treas  

CVMGA BOARD OF GOVERNORS MEETING*

The meeting was convened at 10:00 am at the Harwich Community Center in Room 1.

Those in attendance included: Rob Catlin, President; Ray Jefferson, Sec/Treas; Pete Watson; Bob MacCarthy; Bill Otis; Dick Verrier; Roger Richard; Will Livramento; Bob Rusconi; and Ed McCarthy

Presidents report:

Rob thanked Ed McCarthy for running the get out and vote campaign for bunker and driving range renovations. He than gave a brief description of when and how the bunker renovation will now proceed. The contractor plans to start shortly after Labor Day, working one hole at a time. They plan to work the driving range on Fridays, Saturdays and Sundays so as not to affect the course on weekends. With planting of sod and/or seed scheduled for the spring, the target is to have the project completed before the beginning of the 2007 season.

He told us that we received our 1^st suggestion on our web site, which was about a path around the 18^th green.

He discussed concerns about our café Lessee going to Captains and doing a good enough job to stay in business in the future. Rob stated that they needed support from the membership and after a long discussion by the Board, it was suggested that the President approach the Golf committee to determine whether they would welcome CVMGA collaboration with them regarding the café. The Board also suggested that the President reach out to the Lessee for direct talks Rob indicated he might get the ball rolling by setting up a committee of CVMGA and CVWGA members to work the issue.

He then said he was going to set up a Nomination Committee per our By-Laws for officers for the CVMGA 2007 season.

Ray reported that we had $5,785.99 in the treasury as of 6/24/06. This is minus the $2000 we are holding for our scholarship winners in 2006, who will receive their checks after completion of their 1^st year of collage.

We have 485 members signed up so far this year for membership in the CVMGA. Several of these memberships are new members who do not live in Harwich. The clubhouse reports that they have 105 outside Harwich members signed up toward the 200 maximum approved by the golf Commission. The Harwich membership in the Men’s club is again down about 50 members from last year at this time.

We have made our 1^st payment to the MGA of $8,435.00 for the GHIN system memberships. We also gave the Garden Club of Harwich a $300 check for our support of the flower project for the entrance to Cranberry Valley.

SCHOLARSHIP COMMITTEE:

Wil Livramento gave us a copy of this year’s Scholarship Committee’s Report. He noted that there were 4 applicants, and the Committee selected 2 of the 4 for scholarships of $1000 each. They were Shawn Leach and Nick Colasanto with Cloasanto receiving his scholarship in memory of Mac Rupnow. Will then read the letter he received from the High School principle Kevin Turner thanking us for our Scholarships.

He then recommended that we make all scholarships in the future in memory of Mac Rupnow instead of just one. A motion was made by Ray Jefferson and seconded by Bob Rusconi to make all scholarships in Memory of Mac Rupnow and was unanimously approved.

Rob asked Will if he could arrange pictures of the recipients of the scholarships for posting on CVMWGA.COM.

The President reported that Joe Sweeney said he is interested in having a Member/Guest tournament on Wednesdays and will be looking into getting one set up this year.

SWEEPSTAKES COMMITTEE:

Fred Rys was unable to attend, but reported to Rob that the Sweepstakes are going quite well. We are up to 15 teams signing up and getting bigger each week.

HANDICAP COMMITTEE:

Rob again thanked Bill Otis for maintaining our Web Site.

Bill reported that we meet the MGA and USGA rules for a Handicap Committee comprised of the Handicap chairpersons from the two 18 hole and two 9 holes Cranberry Associations. Bill was certified by the MGA by going to a seminar last year.

The Governors were given, for review, copies of "Section 8 The Handicap Committee" published on the USGA website. There then was a general discussion by the Board members on how the handicap system works at Cranberry Valley. Roger Richard made a suggestion to have Dennis Hoye note on the score cards on Tournament days to post all scores as Tournament scores. This suggestion was made after a discussion on what is considered a tournament.

Rob suggested for the good of the game we should communicate more to the members on what the handicap rules are.

Ed McCarthy stated that he received a $25 dollar check from the Treasurer the end of April. He has sent cards to Tidal Henry and to the family of John Erwin.

Trap/Course clean-up seems to be working well, but we still are waiting for Shawn to put in cups at the tee boxes and put up the buckets of sand. Shawn has started to repair some of the existing sand traps and putting in new sand.

The beer tasting event was cancelled by Chris because it was raining the day it was scheduled. Bob Rusconi said the ball is back in Chris’s court and he recommends that neither he nor we get involved in the future.

Rob reported that we will again have a closest to the pin contest this year. The date has yet to be determined.

He also reported that they will be recruiting marshals for the August 15 and 16 tournaments.

Bill Otis recommends we try next year to get block times on Thursdays and also get earlier tee times on both days.

Rob noted that he has re-scheduled the Fall Annual Members Meeting to Saturday September 23^rd from Saturday September 30^th

The next Board of Governors Meeting is scheduled for Tuesday September 19th.

The meeting adjourned at 11:50 am.

Ray Jefferson, Secretary/Treasurer

CVMGA

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 Minutes of 2006 Spring  Members Meeting at the Clubhouse

 (see attached agenda distributed to each attendee)

Meeting was called to order by Rob Catlin, President, at 8:03am.

 Rob then asked for a moment of silence for Hal McKenna who passed away recently.  

Rob opened the meeting by reading the Preamble to the Cranberry Valley Men’s Golf Association (CVMGA) By-Laws: “This Association shall be called the Cranberry Valley Men’s Golf Association and its purpose is to promote good fellowship among members and Harwich citizens, the playing of golf and associated activities. Members will be expected to conduct themselves on the golf course as gentlemen and to observe the rules of golf and golf etiquette…”  

Rob began the meeting by thanking Ray Jefferson and Hank Janson for serving ably Secretary/Treasurer and Vice President for the past year. Also special thanks to Bill Otis for setting up and maintaining the CVMWGA.COM web site. The members present were asked to applaud the efforts of the following members of the Board of Governors: Tidal Henry, Ed McCarthy,  Pete Watson, Will Livramento, Bob McCarthy,  Bill Otis, Hal Tately, Dick Verrier, Tony Germann, Roger Richard, and Bob Rusconi.

Rob then introduced our Director of Golf Dennis Hoye.

 Report from the Director of Golf

 Dennis reported on our new golf bunker and driving range project. He gave a detail explanation of why the bunkers needed to be renovated as well as why we were expanding the driving range.

He thanked the Men’s club for the $ 2,000 donation for the Golf Little League that he would be running this Spring. Dennis also reported that he had 80 new non-resident memberships so far this year at $1000 a piece. The Golf Commission approved a maximum of 200 for this year.

Dennis closed his report by thanking 3 CVMGA members  for their dedication to Cranberry Valley ( Rob Catlin, Ray Jefferson, and Bill Otis )  

Vice President Hank Janson gave his report about his attendance at the Golf Commission meetings.

 He said he didn’t have much to report, saying that the Commission had approved block times for the Sweepstakes on Wednesday this year and that we now can have 2 guests in member tee times, one with each playing member.

There was some discussion from the floor whether we would  have block times if we had players signed up that would take more than the 2 hours of times allotted. It was stated that if we ever got into that situation, Dennis would work with us to get the extra time by going to the Golf Commission. Worse case scenario would be to assign teams to call in as we did in past years.

 The Secretary/Treasurer Ray Jefferson reported the balance at the end of 2005 after paying all bills was $6,322.96 .

 ADD DEPOSITES: member dues $11,250, CVWGA computer donation $100, Spring Breakfast $760 Total: $12,110 for a balance of $18,432.96

EXPENSES: USGA dues $100, member 2006 MGA dues $7500, Spring Breakfast $760, donation to Harwich Recreation Golf $2000, supplies $204.56 Total: $10,564.56. The new balance on hand is $7,684.40

Ray reported that there were 380 members signed up so far this year, which included over 40 new members  who were not Harwich residents.

He thanked the members for returning their applications early. It made his job a lot easier in getting the data into the computer.

 OLD BUSINESS

 Handicap Committee Chairman Bill Otis  Reported that the CVMWGA.COM web site is working well and he encouraged all members to use it, especially for making comments on ways to better the CVMGA.